Adobe Reader Assistance for Graphics

Posted: Tue, 01/24/2012 - 2:24pm Updated: Fri, 12/19/2014 - 9:47am

Directions on Extracting Graphics for Use in Other Programs

Please print these directions and read the entire page before you begin.


Prerequisites for Extracting Graphics

Before you can extract graphics from an Acrobat document, several conditions must first be met:

1. You must have the free Adobe Acrobat Reader installed on your computer.

2. You must have the pdf file from which you are going to extract the graphics saved on your hard drive. To do this, let's assume you have made a Performance Report query and the Acrobat document is being displayed in your web browser window.

3. Choose File > Save As from the menu bar at the top of the screen.

Note: In these directions, when an action to be performed by the user is listed as (for example) File > Save As, the user should select from the menu at the very top of the screen (the File menu) and drag down to the command listed after the greater than sign (the Save As command) and either (MacOS) release the mouse button or (Win95) click.

4. A dialog box will appear asking you where to save the file on your hard drive. Save it in a location and remember that location.

Note: When you save, the dialog box may ask you to save it as either a text file or a source file. Save it as a source file.

5. At this point you may choose to Quit your web browser.

Note: The file may have a .sh suffix extension in which case it will not be recognized as an Acrobat file. If this occurs, change the name of the file to include a .pdf extension.
Example: a saved file may have the name in which case you would change it to perf2.pdf.

6. Open the file from your hard drive that you just saved. The Acrobat Reader should open and display the first page of the report.

7. You are now ready to follow the method listed below.

How to Select and Copy Graphics in Acrobat Reader

You can select and copy graphics in PDF files from within most Adobe Acrobat viewers; this includes the Adobe Acrobat Reader 3.01 and above.

Note: When you save, the dialog box may ask you to save it as either a text file or a source file. Save it as a source file.

Copying Graphics from Specific Pages

Note: Don't try to open this .pdf file from your word processor. You need to RUN it by clicking on your Windows START button at the lower left of your screen, then clicking on BROWSE to find the file. Click on the file to put it in the RUN window, then click on RUN. (You also can open the file by double-clicking on the file name in Windows Explorer.) In either case, the Acrobat Reader will open the file and you may cut and paste the material you want from the file.

To select graphics in a PDF file and copy it to the clipboard or another program:

1. Open the PDF file in your Acrobat viewer and choose Tools > Select Graphics. Notice the hand becomes a cross hair.

2. To select a graphic you wish to copy, click and drag from the top corner of the graphic area you want to copy, to the opposite bottom corner. Release the mouse button only after you have selected the area you wish to copy.

Note: Do not click elsewhere on the page as you will "deselect" the graphic area causing you to repeat the preceding steps.

3. To copy the graphic to the clipboard, choose Edit > Copy.At this point the graphic you copied is saved in memory -- no additional files are created. However, the information will stay in memory only until you copy something else.

Optional Note: To view the graphic on the clipboard, choose Window > Show Clipboard.

4. You can now open your favorite word processor or page layout program (such as Microsoft Word, Pages, or Quark) and paste the graphic. To paste the graphic, choose Edit > Paste.

Optional Note: In Windows 95, the Clipboard viewer is not installed by default; therefore, you cannot use the Show Clipboard command until you install it. To install the Clipboard Viewer, open the Add/Remove Programs Control Panel, then click the Windows Setup tab. Double-click Accessories, select Clipboard Viewer, and then click OK. Follow the on-screen instructions to complete installation.