How The Data Are Used

Posted: Thu, 09/29/2011 - 3:41pm Updated: Tue, 12/17/2013 - 1:36pm

GENERAL COLLECTIONS

These collections are both student- and teacher-level and are used for state and federal reporting, accountability calculations, and awards calculations. For a list of all collections, collection dates, and STN Support Contacts, please click here.

REAL TIME (RT):

This data collection obtains information on student enrollment, attendance, days of excused absence, days or unexcused absence, free/reduced price lunch status, dropout, and mobility. This data collection is used for populating the graduation cohort; tracking student enrollment and mobility; and, as of the 2011-2012, is planned to be used for calculating student attendance rates. School enrollment and free/reduced lunch student counts are calculated based on creating a pupil enrollment (PE) table from a snapshot of RT data taken for students reported as enrolled on October 1 of a school year. When RT replaces attendance (AT) for public schools in 2011-2012, RT data will also be used to identify number of days enrolled for students for calculations of Adequate Yearly Progress (AYP) performance and Public Law 221 (P.L. 221) improvement, and will be used to assign students to schools for growth model calculations.

ATTENDANCE (AT):

This data collection obtains information on student attendance, including days enrolled, days of excused absence, and days of unexcused absence. This data collection is used for calculating school attendance rates for posting on COMPASS and for AYP. Further, the data collection is used to identify number of days enrolled for students for calculations of AYP performance (students must be enrolled for 162 days to be included in performance calculations for AYP) and P.L. 221 improvement (students must be enrolled for 126 days to be included in improvement calculations). Attendance is also used to assign students to schools for growth model calculations. Starting in the 2011-2012 school year, the AT report will be replaced by RT for public schools. AT will also be replaced by the enrollment and mobility (EM) report for nonpublic schools.

CERTIFIED EMPLOYEES (CE):

This data collection obtains information on certified personnel employed by school corporations, charter schools, and accredited nonpublic schools. The collection associates teachers with the school corporation or nonpublic school which holds the teacher's contract. It also obtains information on teacher and administrator salaries, years of experience, degree type, and percentage of time employed.

CERTIFIED PERSONNEL (CP):

This data collection obtains information on certified personnel employed by school corporations, charter schools, and accredited nonpublic schools. The collection associates individuals reported on the CE report with the schools in which they are actually located. The CP report requires that each teacher and administrator be reported along with the appropriate state course code(s) for the course(s) that they are teaching. The CP report also obtains specific class IDs for each class within a school that a teacher is teaching. The class ID is the key that can be used to associate students reported on the CC report with teachers who are teaching those students. Further, the CP report collects information on the highly qualified teacher status of each teacher, as well as whether the teacher is a special education teacher, and if so, in which special education area. CP data are used to link teachers to students, as well as to identify the number and percentage of teachers with highly qualified teacher status for federal reporting.

COURSE COMPLETION (CC):

This data collection obtains information on the courses that students have completed throughout the year. The collection also creates the ability to link teachers to students through the class ID reported on both the CC and CP reports. Information obtained through the CC collection is used for calculating student/teacher ratios (for Annual Performance Reports and COMPASS reports); number of 8th graders enrolled in Algebra (for Annual Performance Reports); number of students completing Advanced Placement courses (for AP participation tracking); and number of students completing dual credit courses (for 90-25-90 goal tracking and the new A-F accountability system). Further, the CC data collection allows IDOE to be in compliance with federal assurances for stimulus funding, which requires states to obtain information on student course completion, including student grades, and also requires states to have the ability to link teachers to students.

NONPUBLIC ENROLLMENT AND MOBILITY (EM):

This data collection obtains information on approved Choice Scholarship students, as well as enrollment information for all students enrolled in state accredited nonpublic schools, and non-state accredited nonpublic schools that are participating in the Choice Scholarship program. The purpose of this data collection is to identify counts of Choice Scholarship students, as well as to allow approved Choice Scholarship schools to report on Choice Scholarship students who have left the school after the September count date. Further, the EM report is used to collect enrollment information (including total number of days enrolled) for all state accredited and participating Choice Scholarship schools. Data collected on the EM will be used for funding Choice Scholarship students, as well as for identifying number of days enrolled for students to be counted in state accountability calculations.

EXPULSION AND SUSPENSION (ES):

This data collection obtains information on students who were suspended (in school or out of school) or expelled during the school year. The collection also identifies the type of offense for which a student was disciplined, whether the student received services during the term of expulsion, and whether the student is a special education student. The data collected on the ES report are used to fulfill federal data reporting requirements (including school safety reporting requirements), as well as to provide data for stakeholders on suspension and expulsion rates.

GRADUATE (GR):

This data collection obtains information on students who graduated by October 1 of the school year following the year being collected. It also collects information on students who did not graduate but obtained certificates of completion or course completion certificates. The data from the GR are used to calculate the graduation cohort rate, as well as for federal reporting.

LEP/ISTEP+:

This data collection obtains information on Limited English Proficient students who were enrolled in the US less than one year during the year being collected. LEP students who have been enrolled in the US less than one year are exempt from taking state English/Language Arts tests. Data collected on the LEP/ISTEP+ report are used to identify students who should be exempt from AYP calculations (performance and participation) for AYP.

"MONETARY" COLLECTIONS (COLLECTIONS RESULTING IN FUNDING)

These collections are used to collect counts in order to provide state and federal funding to schools. For a list of all collections, collection dates, and STN Support Contacts, please click here.

SPECIAL EDUCATION (SE):

This data collection obtains information on students who are receiving special education services. The collection also identifies students' exceptionality areas, least restrictive environments, and language minority status. Data collected on the December SE report are used to generate state and federal special education funding, as well as to obtain counts and percentages of special education students for reports on COMPASS. Additionally, the SE is used to assign students to the special education category for AYP calculations. Further, SE data are used to fulfill federal data reporting requirements. Data collected on the April SE are used to certify counts of special education students for the State Board of Education.

MEMBERSHIP (ME):

This data collection obtains information on students enrolled on official state count day for state tuition support. Data are collected from public and charter schools for students enrolled on count day, as well as for nonpublic school students who are receiving partial services from a public school ("dual enrolled" students). Data collected on the ME report are used to create tuition support payments for schools.

MEMBERSHIP FOR VOUCHERS (MV):

This data collection is to gather membership information for CHOICE scholarship students. This data will be used for tracking membership of CHOICE scholarship students as part of the CHOICE Scholarship Program.

HOMEBOUND (HB):

This data collection obtains information on students who are receiving homebound services from public and charter schools. Students reported on the HB report are eligible for additional funding; the HB report is used to identify those students to ensure that schools are provided the requisite funding.

TEXTBOOK REIMBURSEMENT (TB):

This data collection obtains information on students who are eligible for free textbooks. This collection allows school corporations and charter schools to be compensated for free textbooks.

NONPUBLIC SCHOOLS ENROLLMENT AND MOBILITY (EM):

See the description in the General Collections section above.

PROGRAM-SPECIFIC COLLECTIONS

These collections are used to fulfill program-specific state and federal reporting requirements, as well as for program evaluation and program improvement decisions. For a list of all collections, collection dates, and STN Support Contacts, please click here.

ADDITIONAL STUDENT INFORMATION (AD):

This data collection obtains information on students who are high ability, homeless, and students in 8th grade who are technology proficient. Data collected are used for program evaluation, as well as for federal reporting.

TITLE I (TI):

This data collection obtains information on students who are served by federal Title I programs. Data collected are used for program evaluation, program monitoring, and federal reporting.

LANGUAGE MINORITY (LM):

This data collection obtains information on students who are Limited English Proficient (English Language Learners). Data collected are used for program evaluation, program monitoring, and federal reporting. Further, data collected ont he LM report are used to assign students to the Limited English Proficiency category for AYP calculations.

ALTERNATIVE EDUCATION (AL):

This data collection obtains information on students who are served by state-approved alternative education programs, including student outcomes. Data collected are used for program evaluation and program monitoring.

CHARTER SCHOOL STUDENT RESIDENCE (SR):

This data collection obtains information on charter school students enrolled in Marion County charter schools in their first year of operation. The data collected are used to verify student addresses to ensure accurate funding amounts.

EVALUATION (EV):

This data collection obtains information on students who were evaluated for special education services. Data collected are used for program monitoring and federal reporting.

TRANSITION (TR):

This data collection obtains information on students who exited special education. Data collected are used for program monitoring and federal reporting.

"SERVICE" COLLECTIONS

These are less data collections and more services that IDOE provides to schools in order to facilitate identification and verification of students for the National School Lunch Program, as well as to eliminate the need for schools' to manually fill out information on students for testing labels. For a list of all collections, collection dates, and STN Support Contacts, please click here.

DIRECT CERTIFICATION AND DIRECT VERIFICATION (DC/DV):

These collections are used to expedite the application for eligibility for the U.S. Department of Agriculture's free lunch program, as well as to expedite the verification of eligibility for the program.

ISTEP+, ECA, and LAS Links LABELS:

This is a service provided to schools to eliminate the need for manual bubbling in of student and teacher information. The label collections cut down on the time needed for school districts to prepare for state assessments. Further, the label collections eliminate errors that may arise from manual entry of student and teacher information.