Monitoring Guidance

Each state is required to develop a Part B State Performance Plan (SPP) that addresses 20 Indicators identified by Office of Special Education Programs (OSEP). States are required to establish rigorous performance targets for each of the indicators and to submit an Annual Performance Report (APR) detailing progress toward those targets.

Indiana’s Continuous Improvement Focused Monitoring System must ensure that school corporations meet federal and state requirements related to the SPP indicators and make progress toward indicator targets. In addition, school corporations must comply with all other federal and state requirements related to programs for students with special needs.

Information and Guidance are available for each Indicator as well as additional monitoring activities. Also available is a printable Compliance and Performance Monitoring Guide specific to 2012.

Each LEA found out of compliance is issued a Monitoring Workbook containing details for each Indicator for which the LEA was found to be out of compliance. These Workbooks present both a breakdown of data as well as a Root Cause Analysis. LEAs must complete the Root Cause Analysis, create a Corrective Action Plan, and, if applicable, correct any individual cases of noncompliance and return the completed Workbook to the IDOE Office of Special Education by a specified date. Upon receiving the completed Workbook,  the IDOE is able to provide more targeted TA to ensure the noncompliance is corrected.  An example of the Monitoring Workbook along with instructions is available to download here.

Part B Compliance and Performance Indicators:

Additional Monitoring Activities:

• Fiscal Audit
• LRE Desk Audit
• Procedural Audit

Compliance and Performance Monitoring Timelines for 2012:

You may also reference a printable Compliance and Performance Monitoring Calendar

December 2011:

• Data collected for Indicators 9 & 10 and Indicators 4A & 4B

February 2012:

• Data collected for Indicators 4A & 4B

April 2012:

• Data collected for Procedural Audit

May 2012:

• Data collected for LRE Desk Audit

• Data verification for Indicator 4

• Data verification for Indicators 9 & 10

June 2012:

• Procedural and LRE Desk Audit data reviewed

• Data collected for Indicator 13

July 2012:

• Procedural Audit findings issued

• Data collection for Indicator 11 and Indicator 12 completed

August 2012:

• Fiscal Audit participants chosen

September 2012:

• Data verification for Indicator 11 and Indicator 12

• Vendor contacs LEAs chosen for Fiscal Audit

November 2012:

• Findings issued for Indicators 4A & 4B, Indicators 9 & 10, Indicator 11, Indicator 12, Indicator 13, and Indicator 20.