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IC 20-26-13-12 requires the Department of Education to calculate
an estimated graduation rate for every Indiana high school.
The rate is determined by the total number of graduates for
the reporting year divided by the total number of students
enrolled at grade nine at the school three (3) years before
the reporting year. If the actual rate varies from the estimated
rate by more than five percent, the Department shall request
the data used in determining the students missing from the
cohort. If a school cannot provide written proof that justifies
the removal of students from the cohort, removed students
shall be added back to the cohort, the graduation rate shall
be recalculated and the recalculated graduation rate shall
be published in the next annual performance report. A school
must have written proof that students left school for one
of the reasons that justify removal from cohort. If not, the
student is considered a dropout. (IC
20-26-13-11) |
| Schools
must keep appropriate documentation on students and be able
to provide written proof on request for the the following
situations: |
Transfer to an Indiana public school or an Indiana non-public
school accredited by the State Board of Education |
Proof:
STN system would document the transfer. A request for
records that includes the four-digit school number assigned
by the IDOE is also acceptable.
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Transfer
to a school in another state or an Indiana non-public school
that is not accredited by the State Board of Education |
Proof:
A request for records from the school on letterhead or
an official form confirming the transfer is needed. A request for records that includes the four-digit
school number assigned by the IDOE is also acceptable.
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Removal by the student’s parents under IC 20-33-2-28
to provide instruction equivalent to that given in the public
schools (Home School) |
Proof:
The exit interview form must include a parent’s
and principal’s consent to withdraw.(IC 20-33-2-9)
Exit
Interview Form
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Withdrawal because of a long-term medical condition or death |
Proof:
A written statement from a physician, with an
unlimited license to practice medicine in Indiana, that
includes the recommended period of absence and the reason
prohibiting the student from attending school or a death
certificate would be sufficient. A chiropractor's note
will not suffice.
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Detention by a law enforcement agency or the department of
correction |
Proof:
A copy of the appropriate document involving the reasons
for the removal from school would be sufficient.
STN could be used as a backup documentation for the transfer
of a student to a correctional facility or detention center
if that entity has a four-digit school number assigned
by the IDOE.
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| Placement by a court order or the division
of family and children |
Proof:
Either a copy of the court order, a confirmation letter
on letterhead, or an official form from the division of
family and children that includes the length of time prescribed
and the reason for the removal from the school, is required.
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Enrollment in a virtual school |
Proof:
A request for records from the virtual school
on letterhead or an official form confirming that the
student has enrolled for appropriate grade-level classes
that lead to a diploma is required.
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Graduation before the beginning of the reporting year |
Proof:
Either a graduation student list from the previous year,
a copy of the issued diploma or a student transcript is
required.
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Students
who cannot be located within the boundaries of the school
corporation and
who have attended school in Indiana
for less than one (1) year |
Proof:
If
a student cannot be located, the principal must make and
document three attempts, using at least two different methods,
to locate the student. One of the methods must be a certified
letter to the last known address, inquiring about student’s
whereabouts and status. If the student that attends school
in Indiana for less than a year, is not located after three
attempts, the principal may consider the student's status
resolved. |
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Students who cannot be located within the boundaries of the
school corporation and have been reported to the Indiana
Missing Children Clearinghouse |
Proof:
If a student cannot be located, the principal must make
and document three attempts, using at least two different
methods, to locate the student. One of the methods must
be a certified letter to the last known address, inquiring
about student’s whereabouts and status. The student's
information, including last known address, parent or guardian
name, student testing number, and other pertinent data
must be sent to the Indiana
Missing Children Clearinghouse . The clearinghouse
will send both the school and the Department of Education
the appropriate documentation.
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Withdrawing
from school before graduation, if the student is a high ability
student (as defined in IC 20-36-1-3) who is a full-time
student at an accredited institution of higher education during
the semester in which the cohort graduates |
Proof:
A transcript from an accredited institution of higher
education, showing a full time course load, is required.
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| The following
are links to further information related to the graduation
rate: |
| Graduation
Rate Glossary |
| Calculation
of the Graduation Rate |
| Effect
of Compulsory School |
| Attendance
on the Graduation Rate |
| Graduation Rate Information Collected
on the STN Dropout & Mobility Report (DOE-DM) |
| General Guidelines for Determining Dropouts
and Student Mobility |
| Examples
of Common Scenarios That May Effect the Graduation Rate |
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