Meetings

 

Indiana Professional Standards Board Action Plan
September 1998 - June 1999

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective I: Ensure that state-of-the art performance-based standards exist to guide the preparation and licensing of education professionals 
 Strategy A: Complete the standards for district-level administrators 
  Action Responsible Individuals Start/End Status
1 Initial draft standards presented to Board and stakeholder groups IAPSS External Committee 11/98 Presented 11/18/98.
2 Standards disseminated to external groups and edited based on feedback IAPSS External Committee 12/98-4/30/99 In process through IU contract.
3 Final standards presented to the Board for approval IAPSS External Committee 9/99 Agenda Item for September Board Meeting.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective I: Ensure that state-of-the art performance-based standards exist to guide the preparation and licensing of education professionals  
 Strategy B: Create a Comprehensive Standards Document 

  Action Responsible Individuals Start/End Status
1 Solicit names for Comprehensive Standards Document Advisory Group (CSDAG) CSDAG editor/IU grad student(s) 8/98-10/98 Completed.
2 Appoint CSDAG IPSB 11/98 Completed at November Board meeting. Appointments on the Web.
3 Develop document for Board approval CSDAG 11/98-5/99 In process. Meetings held on 1/26-27/99, 2/18/99, 3/11-12/99 and 4/22-23.
4 Document presented for Board approval CSDAG 6/99 Agenda Item for June Board Meeting.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective I: Ensure that state-of-the art performance-based standards exist to guide the preparation and licensing of education professionals  
 Strategy C: Develop a process for ongoing review of existing standards and for development of new standards 

  Action Responsible Individuals Start/End Status
1 Solicit applications for Standards Review Cycle Committee (SRCC) PRE 9/98-12/98 Completed.
2 Appoint SRCC IPSB 1/99 Completed at the January Board Meeting.
3 Develop standards review and development process SRCC 2/98-8/99 Orientation held March 22-23, 1999.
4 Process is recommended to Board for approval and successor committee is named SRCC 9/99 Agenda Item for September Board Meeting.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective II: Develop a performance-based assessment process based on the standards 
 Strategy A: Develop a process for approving Unit Assessment Systems (UAS) 

  Action  Responsible Individuals    Start/End  Status
 1 Approve charge and continuation of Teacher Education Committee (TEC)   IPSB 6/98   Completed at September Board Meeting.
 2 Promulgate new teacher education rule   IPSB/DLEA 9/98-?  Rule approved by the Board 9/16/98. Currently at the Attorney General's office.  
 3 Review 10/98 annual reports for institution progress on assessment plans and provide feedback to institutions and Board   TEC/consultants  10/98-11/98 Review completed.
 4 Continue institutional assessment sessions    TEC 9/98-5/99   Sessions held on 9/18/98 and 2/19/99. 
 5 Refine criteria for UAS such that IPSB may begin approval process by 9/99   TEC/ACC  9/98-6/99 In process. 
 6 Determine how candidate data on licensing assessments will be used for unit approval purposes   TEC/ACC   9/98-6/99  
 7 Develop performance-based partnership with NCATE    TEC/ACC/IACTE 9/98-1/99  Proposed partnership approved by the Board and submitted to NCATE in January 1999. 
 8 Clarify transition process and time line from current to new system   TEC/ACC  9/98-6/99  Work with IACTE Transition Task Force. 
 9 Bring recommendations to Board for UAS criteria, use of candidate licensing data, transition and time line to new system, and performance-based partnership   ACC  6/99  

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective II: Develop a performance-based assessment process based on the standards 
 Strategy B: Participate in development of INTASC Test for Teaching Knowledge 

  Action Responsible Individuals Start/End Status
 1 Attend meetings of policy group   PRE  10/98- Meeting attended by staff on 10/7/98 and 2/24/99. 
2 Appoint members to test development groups PRE Ongoing  
3 Work with Indiana teacher preparation institutions to pilot test PRE Ongoing  
4 Provide recommendations to Board for future use of test in Indiana PEC ? 1999  

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective II: Develop a performance-based assessment process based on the standards 
 Strategy C: Develop a process for implementing induction portfolio assessments 

  Action Responsible Individuals Start/End Status
1 Approve charge and appointment of Teacher Induction Committee (TIC) IPSB 9/98 Completed at September Board Meeting.
2 Carry out scope of work detailed in 1998-99 Management Plan and Budget TIC/ESC/DICE staff 8/98-6/99 Support Seminar Leaders trained on 10/15 and 12/16/98. Support Seminars conducted 11/9/98, 11/10/98, 11/12/98, 1/25/99, 1/26/99, 1/28/99, 2/22/99, 2/23/99, 2/25/99, 3/8/99 and 3/11/99; Higher Ed informational sessions conducted on 11/6/98, 11/13/98, and 2/12/99; Support Seminars for mentors conducted on 12/1, 12/2, and 12/3/98.
 3 Monitor progress of Education Service Center (ESC) Contract for portfolio assessment demonstration sites   TIC/DICE staff 8/98-6/99  First quarter report submitted on 11/3/98 and reviewed by TIC on 11/19/98. Second quarter report reviewed at 2/8/99 committee meeting. Contract Management Meetings also held on 12/2/98, 12/17/98, and 1/15/99. Local Advisory Group meetings held on 2/16/99 and 2/23/99. Status update presented to Board at March meeting. 
 4 Develop scope of work for 1999-01 biennium in accordance with budget appropriation and develop RFP to provide logistical support  DICE staff  3/99-5/99   See Business Meeting Agenda Item VII.I.2.
 5 Solicit proposals in response to RFP to provide logistical support for 1999-01 induction assessment scope of work  DICE staff  5/99-6/99   
 6 Select contractor for 1999-01 scope of work  TIC/Exec. Comm.  7/99   
 7 Continue collaboration with Connecticut through Memorandum of Agreement   IPSB staff  3/98-ongoing Staff traveled to Connecticut in September. Meeting held with Ray Pecheone in Indianapolis on 2/12/99. 
 8 Continue participation in INTASC Performance Assessment Development Project for science portfolio   IPSB staff  9/97-ongoing Staff attended policy meeting on 2/24/99. Fifteen Indiana teachers are completing science portfolios. 
 9 Recommend process to ACC for purposes of developing new rules/statute for beginning teacher induction program  TIC   4/99  
 10 Recommend process to Board for purposes of developing new rules/statute for beginning teacher induction program ACC  6/99   



 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective II: Develop a performance-based assessment process based on the standards 
 Strategy D: Develop a process for implementing the Continuing Education recommendations 

  Action Responsible Individuals Start/End Status
1 Approve charge and appointment of Continuing Education Committee (CEC) IPSB 9/98 Completed at September Board meeting.
2 Convene CEC for at least 5 meetings to address issues related to new relicensure process DICE staff 9/98-4/98 Meetings held on 10/16, 11/19, 12/4/98, 1/2/99 and 1/12/99. Meeting scheduled for 4/29/99.
3 Convene pilot districts for at least 4 meetings to address issues related to new relicensure process for recommendations to CEC DICE staff 10/98-3/98 CEC determined meetings were not necessary at this time.
4 Recommend process to ACC for purposes of developing new rules for relicensure process and for continued piloting of recommendations CEC 6/99 Recommendations to be submitted to the Board in June. Process for determining which will be further piloted to be determined by the Board after June meeting.
5 Recommend process to Board for purposes of developing new rules for relicensure process and for continued piloting of recommendations ACC 6/99 Recommendations to be submitted to the Board in June. Process for determining which will be further piloted to be determined by the Board after June meeting.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective II: Develop a performance-based assessment process based on the standards 
 Strategy E: Develop an assessment system for administrators 

  Action Responsible Individuals Start/End Status
1 Approve continuation of external committees for building level and district level administrators IPSB 6/98 Completed at September Board meeting.
2 Recommend assessment process to ACC for building level and district level administrators and proposed time line and implementation plan IASP and IAPSS External Committees 4/99  
3 Recommend assessment system for building level and district level administrators and proposed time line and implementation plan for Board approval ACC 6/99  

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective II: Develop a performance-based assessment process based on the standards 
 Strategy F: Develop an assessment system for school services personnel 


  Action Responsible Individuals Start/End Status
1 Reconvene School Services Advisory Group PRE 10/98 Meetings held 10/13/98, 11/2/98, 12/7/98, 1/26/99, 2/10/99, and 2/25/99.
2 Recommend assessment process to ACC for school services personnel and proposed time line and implementation plan School Services Advisory Group 4/99  
3 Recommend assessment system for school services personnel and proposed time line and implementation plan for Board approval ACC 6/99  

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective II: Develop a performance-based assessment process based on the standards 
 Strategy G: Develop recommendations for rules based on assessment process 

  Action Responsible Individuals Start/End Status
1 Approve appointment of Assessment Coordinating Committee (ACC) IPSB 9/98 Approved at September Board meeting.
2 Convene ACC at least 4 times to monitor progress of TEC, PEC, TIC, CEC, IASP and IAPSS External Committees, and SSAG Exec. Management 9/98-4/99 Meetings held on 9/17/98, 11/19/98, and 1/2/99. Committee Action Plans submitted to ACC. Final meeting scheduled on 4/29/99.
3 Determine recommendations to be presented to Board concerning processes leading to new rules for assessment system for teachers for staged licensure process ACC 4/99  
4 Determine recommendations to be presented to Board concerning next steps for assessment systems for administrators and school services personnel ACC 4/99  
5 Determine recommendations to be presented to Board concerning successor committee ACC 4/99 Proposed 1999-00 Board Committee structure to be discussed in April. See Discussion Session Agenda Item III.
6 Make recommendations to Board leading to new rules for staged licensure process for teachers and next steps for continuing the development of an assessment system for administrators and school services personnel ACC 6/99  

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective III: Develop a licensing framework based on the performance-based standards and assessment system 
  Action Responsible Individuals Start/End Status
1 Reconvene the Licensure Committee (LC) PRE 9/98-5/99 LC met on 9/3/98, 10/22/98, 11/23/98, 12/3/98, 1/19/99, 2/16/99, 4/7-8/99, and 4/20/99.
2 Disseminate June 1998, LC recommendations to external stakeholders IU Contract 9/98-11/98 Completed. 1/99 version on the Web.
3 Convene focus groups to solicit feedback on June 1998, LC recommendations PRE/IU Contract/LC 9/98-10/98 Completed.
4 Edit June 1998, recommendations based on feedback and present final recommendations to Board for approval LC 11/98-6/99 Decision made at November 1998, Board meeting to delay Board vote on recommendations until June 1999. Interim report submitted at 1/99 Board meeting. See Discussion Session Agenda Item II.
5 Address remaining issues for developing licensing framework LC 9/98-4/99 Incorporate into final report for Board approval in June 1999.
6 Present recommendations to Board concerning issues remaining for developing a licensing framework leading to the development of rules for Board approval Staff 9/98-6/99 Agenda Item for June Board Meeting.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective IV: Develop and promulgate rules to implement the redesigned licensing system 
 Strategy A: Promulgate the new teacher education rule 

  Action Responsible Individuals Start/End Status
1 Approve new rule IPSB 9/98 Rule approved by the Board 9/16/98.
2 Promulgate rule DLEA/staff 9/98-? Currently at the Attorney General's Office.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective IV: Develop and promulgate rules to implement the redesigned licensing system 
 Strategy B: Develop new rules based on Board approval of committee recommendations 

  Action Responsible Individuals Start/End Status
1 Approve Licensure Committee recommendations IPSB 6/99  
2 Approve Assessment Coordinating Committee recommendations concerning the Staged Licensure Process IPSB 6/99  
3 Develop rules for Board approval based on feedback of Executive Committee (9/99) and Board discussion (11/99) session DLEA/staff 6/99-1/2000  

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective V: Secure necessary funding 
 Strategy A: Obtain state appropriation 

  Action Responsible Individuals Start/End Status
1 Gain approval from budget agency for budget request Exec. Director 5/98-9/98 Completed. Request included in Governor's budget.
2 Work with legislators and external education- related stakeholder groups to secure requested budget Exec. Director/
DLEA/Legis. Comm./ Board members		 9/98-5/99 Presentation to Budget Committee on 12/2/98. Governor's Budget passed by Indiana House. Budget request reduced substantially by Senate March 30. Disparity to be resolved in Conference Committee.
3 Gain public/business and industry support for requested budget Exec. Director/DLEA/
Board Members		 10/98-5/99 Meeting with Manufacturers Association on 11/20/98.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective V: Secure necessary funding 
 Strategy B: Seek external funding sources 

  Action Responsible Individuals Start/End Status
1 Develop proposals for external funding support from foundations/business and industry Exec. Director/DLEA 10/98-6/99 Title II grant proposal Intent to Submit Application faxed 3/11/99. Proposal submitted prior to 4/16/99 deadline. Need State matching funds.
2 Meet with foundation and business and industry representations regarding support for proposals related to Board's redesigned preparation and licensing system Exec. Director/ DLEA/Board members 10/98-6/99 Co-directors of Standards- Based Teacher Education Project, which would provide limited funding to 3 institutions, met with Teacher Ed. Committee on 2/17/99. TEC recommendation to move forward on Project in collaboration with IACTE approved by Board at March meeting.

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective V: Secure necessary funding 
 Strategy C: Prioritize, monitor, and adjust budget allocations 

  Action Responsible Individuals Start/End Status
1 Prepare internal budget based on realistic goals for year Staff 1/98-8/98 1998-99 Management Plan and Budget presented to Board and approved on 11/18/98.
2 Prepare monthly reports on expenditures Budget Mgr. 9/98-6/99 First quarterly report presented to Board on 11/18/98. Second report presented to Board on 3/17/99.
3 Reallocate funding based on expenditure reports Exec. Dir./Prof. Staff 10/98-6/99 Projected expenses through 6/99 currently being prepared.
4 Expend all allocated funds by end of fiscal year Exec. Dir./PASS 6/99  

 

 Goal I: Develop a Performance-Based Preparation and Licensing System 
 Objective VI: Monitor, evaluate, and revise as necessary 

  Action Responsible Individuals Start/End Status
1 Report on action plan on bi-monthly basis Exec. Director/Board 9/98-6/99 Ongoing.
2 Collect and report data as partner with National Commission on Teaching & America's Future (NCTAF) Contract with North Central Regional Ed. Lab 8/98-6/99 Conditions of Teaching & Learning in Indiana report in process of being finalized.
3 Use goal as one component of Executive Director's evaluation Exec. Director/ Exec. Director Eval. Comm. 9/98-6/99 Ongoing.
4 Report progress and impact as part of Governor's Performance Plan PASS/Exec. Management 9/98-6/99 Governor's performance plan submitted.
5 Gain feedback from Board committees Board/Prof. Staff 9/98-6/99 Ongoing.
6 Disseminate all recommendations to external stakeholder groups for feedback and revision purposes Staff through IU Contract 9/98-6/99 Ongoing for Licensure Committee and District Administrator recommendations.
7 Utilize Board retreat as feedback on past and to plan future Board/Staff 6/99 Retreat scheduled August 2-3.

 

 Goal II: Implement an Effective Communications/Public Relations Program  
 Objective: Increase awareness and understanding of the Board's and agency's work through improved communications with State Government, institutions of higher education, local education agencies, and business 
 Strategy A: Develop a comprehensive communications plan which maximizes use of current products, staff, and resources 

  Action Responsible Individuals Start/End Status
1 Develop contract with consultants for plan design Exec. Director/DLEA/
Consultant		 10/98-11/98 Meetings held 1/29/99 and 3/5/99. Meetings with Board members held with consultants during March Board meeting.
2 Implement plan components Exec. Director/DLEA/
Consultant		 11/98-6/99 Materials presentation completed for delivery at IAPSS - and IASP - scheduled meetings throughout January - March 1999.

 

 Goal II: Implement an Effective Communications/Public Relations Program 
 Objective: Increase awareness and understanding of the Board's and agency's work through improved communications with State Government, institutions of higher education, local education agencies, and business 
 Strategy B: Enhance the usability and use of web page 

  Action Responsible Individuals Start/End Status
1 Solicit feedback on usability of web page PASS 8/98-ongoing In process. Compliments received.
2 Revise/upgrade web page as needed to enhance usability PASS/Consultant 8/98-ongoing Redesign in process.
3 Upload Board meeting materials, documents related to the redesign licensing system, and documents related to the current system that enhance understanding of the Board's and agency's work PASS/Consultant 8/98-ongoing Board meeting materials, draft Licensure Framework, Redesign background materials uploaded. New monthly Redesign Update begun in February 1999.

 

 Goal II: Implement an Effective Communications/Public Relations Program 
 Objective: Increase awareness and understanding of the Board's and agency's work through improved communications with State Government, institutions of higher education, local education agencies, and business 
 Strategy C: Maintain and enhance publications program 

  Action Responsible Individuals Start/End Status
1 Continue to publish the Voyager on an annual basis for all school-based education professionals as well as deans of education and licensing advisers at teacher preparation institutions, and heads of major education stakeholder groups PRE/DLEA 9/98-6/99 Due to limited staff resources, this has not occurred. However, consultants have been hired to develop and implement plan for communication to field.
2 Publish 2 issues of the Bulletin Board for deans of education and licensing advisors at teacher preparation institutions, and heads of major education stakeholder groups PRE/DLEA 9/98-6/99 Due to limited staff resources, this has not occurred. However, consultants have been hired to develop and implement plan for communication to field.
3 Publish and distribute Annual Report to the Legislature to all legislators DLEA/professional staff 10/98-1/99 Annual report sent 2/99.
4 Develop, publish, and disseminate Conditions of Teaching and Learning in Indiana Report NCREL/NCTAF
Advisory Council		 9/98-4/99 Report disseminated April 16, 1999, at NCTAF Advisory Council meeting.
 5 Publish articles/editorials/letters to editor in journals, newspapers, newsletters, etc   Staff/Board members  9/98-6/99 Three letters to the editor have been published in the Indianapolis Star. One guest editorial published in Muncie Star Press. One response to an editorial in Lafayette Journal and Courier. Meeting with Star editorial Board took place 2/2/99.
 6 Publish press releases  DLEA/NCREL  9/98-6/99  Press releases issued on: PPST cut off scores approved by Board (articles printed in the Indianapolis Star and other Indiana newspapers); Promising Practices (U.S. DOE publication): and resolution on national accreditation approved by
Board at its March meeting. 
 7 Develop new IPSB brochure  DLEA/Consultant  10/98-1/99  Part of communications plan to be developed and implemented by consultants. 

 

 Goal II: Implement an Effective Communications/Public Relations Program  
 Objective: Increase awareness and understanding of the Board's and agency's work through improved communications with State Government, institutions of higher education, local education agencies, and business 
 Strategy D: Develop communications tools for Board/staff/NCTAF Advisory Council member use 

  Action Responsible Individuals Start/End Status
1 Develop power point presentations Staff/Consultant/NCREL 8/98-6/99 New power point developed for January IAPSS presentations.
2 Develop video tapes Staff/Consultant/NCREL 1/99-6/99 Five copies of 1/98 Assessment video are available.
3 Develop overheads Staff/Consultant/NCREL 8/98-6/99 New overheads developed for January IAPSS presentations.

 

 Goal II: Implement an Effective Communications/Public Relations Program  
 Objective: Increase awareness and understanding of the Board's and agency's work through improved communications with State Government, institutions of higher education, local education agencies, and business 
 Strategy E: Arrange individual meetings 

  Action Responsible Individuals Start/End Status
1 Meet with representatives of Governor's Office Exec. Director/DLEA 8/98-ongoing Continuous meetings held with Executive Assistant for Education. Pre-budget hearing meeting with Budget Director and staff.
2 Meet with legislators Exec. Director/DLEA/
Board members		   DLEA and Executive Director are in contact with legislators on a daily basis. Testimony provided to both Senate and House Education Committees.
3 Meet with representatives from business/industry Exec. Director/
Board members		 10/98-6/99 Meeting held with head of Manufacturers Association.
4 Meet with representatives from parent groups Exec. Director/
Board members		 10/98-6/99 Head of PTA attended IN NCTAF partnership meeting in 11/98.
5 Meet with representatives from state education agencies and organizations Exec. Director/DLEA Board members 7/98-6/99 Meetings held with IAPSS, IASP, ISTA, IFT, AND CHE.
 6 Meet with officials from teacher preparation institutions   Exec. Director 10/98-6/99  10/8/98 Meeting with ISU President, Provost, and Dean of Education. 

 Goal II: Implement an Effective Communications/Public Relations Program  
 Objective: Increase awareness and understanding of the Board's and agency's work through improved communications with State Government, institutions of higher education, local education agencies, and business 
 Strategy F: Make presentations at state and national meetings 

Action Responsible Individuals Start/End Status
1 Make presentations at meetings of state organizations Board members/staff 7/98-6/99 Presentations at Indiana Teachers of Writing Conference in Sept.; IUPUI, ISU PDS conference in October; IASCD and ISU Educate Indiana Grant Workshop in November; IACTE, Commission for Higher Education, and Upper Wabash Valley Study Council in December 1998; Physical Education Conference (Preservice Assistant Director) and seven IAPSS meetings (Chair and Executive Director) in January and February, 1999
 2 Make presentations at meetings of national organizations   Board members/staff  7/98-6/99 Presentations at NEA/AFT meeting in September; North Carolina Standards Boards conference in October 1998; and AACTE in February, 1999. 


 Goal II: Implement an Effective Communications/Public Relations Program 
 Objective: Increase awareness and understanding of the Board's and agency's work through improved communications with State Government, institutions of higher education, local education agencies, and business 
 Strategy G: Disseminate recommendations 

  Action Responsible Individuals Start/End Status
1 Upload committee recommendations on web page PASS 8/98-6/99 Completed for Continuing Education and Licensure Committees.
2 Mail committee recommendations to education stakeholder groups and representatives at teacher preparation institutions IU Contract 9/98-6/99 Ongoing.
3 Conduct focus groups on Licensure Committee recommendations IU Contract/PRE/
Licensure Committee/Consultant		 10/98-11/98 Focus groups conducted on 9/22, 9/28, 9/29, 9/30, and 10/6/98.
4 Train focus group leaders on Assessment Committee recommendations IU Contract/Exec. Management/ NCREL Contract 1/99-6/99 Resource Advisors added to TEC

 Goal III: Support Agency Personnel and Activities 
 Objective: Develop procedures to streamline and enhance agency operations and enhance the ability of staff to handle their workloads  
 Strategy A: Complete Restructuring 

  Action Responsible Individuals Start/End Status
1 Fill staff vacancies Supervisors 6/98-10/98 28 of 29 positions have now been filled.
2 Provide staff training to fully implement agency restructuring process Deputy & Division Directors 9/98-ongoing All staff meetings held on 10/2/98, 1/19/99, and 3/19/99. Evaluation training for supervisors held on 10/15 and 12/1/98. Performance standards being finalized for staff training and evaluation purposes.
3 Implement Help Desk PASS 9/98-ongoing Three meetings held.
4 Revise policy and develop procedures manuals PASS 9/98-ongoing In process. Initial division policy manuals due July 1, 1999.

 

 Goal III: Support Agency Personnel and Activities 
 Objective: Develop procedures to streamline and enhance agency operations and enhance the ability of staff to handle their workloads 
 Strategy B: Supplement limited staff resources 

  Action Responsible Individuals Start/End Status
1 Employ consultants Directors 7/98-6/99 Consultants contracted for communications plan, portfolio demonstration sites, review of unit assessment systems, Licensure Committee, and grant writing.
2 Develop contractual relationships Directors 7/98-6/99 Contracts with Indiana University, Region 8 Education Service Center, North Central Regional Educational Lab, and Indiana Association of School Psychologists are among many utilized by the agency.
3 Hire temporary help on a seasonal basis PASS 7/98-6/99 Temporary help has been secured.

 Goal III: Support Agency Personnel and Activities 
 Objective: Develop procedures to streamline and enhance agency operations and enhance the ability of staff to handle their workloads  
 Strategy C: Fully develop technology possibilities within limited budget 

  Action Responsible Individuals Start/End Status
1 Fully utilize web page for information distribution purposes PASS 7/98-6/99 In process.
2 Purchase and install a server and local area network PASS 9/98- Server purchased, received and installed on 4/5/99.
3 Eliminate data entry whenever possible through electronic transfer PASS 9/98-ongoing Options being explored.
4 Integrate agency data bases PASS ?? Server required before this can be completed. Meeting held with DOE on 3/24/99.

 Goal III: Support Agency Personnel and Activities 
 Objective: Develop procedures to streamline and enhance agency operations and enhance the ability of staff to handle their workloads  
 Strategy D: Develop methods for staff feedback on agency processes and leadership 

  Action Responsible Individuals Start/End Status
1 Establish a Quality Council Deputy Director 9/98-6/99 Due to limited staff resources, this has not occurred. However, Support Staff meetings held with the Deputy Director on 4/7 and 4/8/99.
2 Use a suggestion box Deputy Director 8/98-6/99 Suggestion box installed 8/98.
3 Solicit anonymous feedback regarding agency progress on enhancing staff ability to handle work loads Executive Director/Deputy Director 11/98 & 5/99 Consultant held individual meetings with professional and support staff in January. Report provided 3/11/99 for Executive Director's follow up.
4 Establish help desk to replace receptionist process PASS 9/98-ongoing In process.

 Goal IV: Carry out the Board's Statutory/Regulatory Responsibilities 
 Objective I: Enhance Board meetings, operations, and relationships 
 Strategy A: Streamline processes and procedures where possible 

  Action Responsible Individuals Start/End Status
1 Utilize the web page and e-mail to convey information Professional Staff/PASS 9/98-6/99 On going. New monthly Redesign Update recently added.
2 Systematize internal preparations of Board