M E M O R A N D U M
TO: Members, Indiana Professional Standards Board
FROM: Joseph Weaver, Chair
DATE: January 19, 2000
SUBJECT: Minutes of September 19, 1999, Executive Committee Meeting
Committee members present: Judith Briganti, Lewis Ciminillo, Philip Metcalf, Ena Shelley, and Joseph Weaver. Dan Miller and Steve Yager were unable to attend.
Others in attendance: Charle' Bourke-Walters, Tom Hansen, David Kinman, Bet Kotowski, John Marsteller, T. J. Oakes and Roy Weaver.
The Executive Committee was convened by the Chair, Joseph Weaver, on September 19, 1999, at 5:00 p.m. at French Lick Springs Resort.
I. Consultations with representatives of education stakeholder groups: None.
II. Materials reviewed related to the group's charge:
A. Memorandum from Tom Hansen to the Board Relations Committee regarding the second meeting of Interim Study Committee on Education Issues.
B. Memorandum from Tom Hansen to the Board regarding Rules drafting and some unresolved issues for consideration.
C. Memorandum from Phil Metcalf to the Board Executive Committee regarding the Evaluation of Unit Assessment Systems.
III. Issues/questions examined as related to the group's charge:
A. Discussion regarding the Executive Director Search
Dr. Kinman commented that the agency had already received several calls regarding the open position of Executive Director. He discussed the Board Policy governing the selection of the Executive Director. He requested a policy clarification regarding voting members of the Screening Committee. He proposed that the four Board members and three staff members (Senior Staff (1), Administrative Assistants (1), and Professional Staff (1)) comprise the voting members of the Executive Director Screening Committee.
Dr. Ciminillo moved and Mr. Metcalf seconded, and the committee voted unanimously to approve the proposal.
B. Changes in Board Composition Update
Mr. Weaver announced that three new board members had been appointed: Dr. Roy Weaver; Jane Boultinghouse; and Dr. Sandra Kelley. Jill McConnell has declined to serve. He also noted that Connie Hardy had resigned.
C. Flower/Sympathy Fund
Mr. Weaver suggested that a flower fund be created for sending flowers to board members when needed. Dr. Shelley agreed to accept responsibility for the fund. Mr. Hansen volunteered his administrative assistant, Kathy Meriwether, to actually handle the fund.
D. Lodging
Mr. Weaver explained that several Board members had questioned him about having lodging direct billed instead of having to wait for reimbursement. After checking with the Budget office, he reported that the state only reimburses after the fact for lodging. An exception had been made to this rule for the Chair due to the fact that he travels more for the agency than most Board members.
E. Management Plan and Budget
Mr. Weaver noted that the Management Plan and Budget would be an action item at the Board meeting, rather than a discussion item.
F. Mr. Weaver asked and received the authorization of the Executive Committee to change the agency's letterhead stationary.
G. Title II Grant Update
Dr. Kinman reported that the state match for the federal funds of $1.3 million looked good and that the funding received would supplement the development of Unit Assessment Systems, recruiting teachers for rural and urban settings and alternative licensing patterns for career changers.
H. Request for Delay of Accreditation Visits
Mr. Metcalf reported the National Council for Accreditation of Teacher Education (NCATE) has requested a delay in accreditation visits to Grace College, Wabash College and Tri-State University. He recommended that the request be moved to the November Board Meeting Agenda.
Ms. Briganti moved and Dr. Ciminillo seconded the motion to forward the Request for Delay to the November Agenda, and the Committee voted unanimously to support the recommendation.
I. Dissemination of Teacher Education Materials
Mr. Metcalf presented a Request from the Teacher Education Committee for the approval to disseminate newly designed Teacher Education Committee materials to unit heads for their comments and reaction. The material includes details regarding scoring the Unit Assessment Systems from institutions.
Mr. Metcalf moved and Mr. Weaver seconded the motion for approval of the request, and the Committee voted unanimously to support the motion.
J. Standards Review Cycle committee
Bet Kotowski presented an update on the Standards Review Cycle Committee report to be given during the Board's Discussion Session. She indicated some editing of the recommendations may be necessary and therefore suggested that the report be accepted and not approved.
Dr. Ciminillo moved and Ms. Briganti seconded the recommendation to accept the report and the Committee voted unanimously to support the recommendation.
K. IPSB Annual Report to the Legislature
Mr. Hansen discussed preparations for the IPSB Annual Report to the Legislature, which is due in November. He will ask the Board to give the Executive Committee authority to approve the report.
Ms. Briganti moved and Mr. Metcalf seconded the motion to recommend that the Board authorize the Executive Committee to approve the report.
L. Work Groups
Mr. Hansen presented the Licensure Committee Report and discussed other unresolved licensure issues.
Mr. Weaver noted the need for volunteers for work groups.
Dr. Ciminillo moved to adjourn, and Mr. Metcalf seconded.
The meeting was adjourned at 6:30 p.m.
M E M O R A N D U M
TO: Members, Indiana Professional Standards Board
FROM: Joseph Weaver, Chair
DATE: January 19, 2000
SUBJECT: Minutes of October 20, 1999, Executive Committee (EC) Meeting
Committee members present: Judith Briganti, Lewis Ciminillo, Ena Shelley, Joseph Weaver, and Steve Yager. Phil Metcalf and Dan Miller were unable to attend.
Others in attendance: Charle' Bourke-Walters, Richard Frisbie, Tom Hansen, David Kinman, Bet Kotowski, T. J. Oakes, Sheridan Rayl, Shawn Sriver, and Nancy Taylor.
The Executive Committee was convened by the Chair, Joseph Weaver, on October 20, 1999, at 9:00 a.m. at Indiana Professional Standards Board offices, 251 East Ohio Street, Indianapolis.
I. Consultations with representatives of education stakeholder groups:
Dr. Rebecca Libler, Interim Dean, Indiana State University; member, Standing External Committee for District Administrators.
II. Materials reviewed related to the group's charge:
A. Memorandum regarding Recommendation for District Administration Assessment Framework
B. Minutes of August 24, 1999, Executive Committee Meeting
C. Memorandum regarding Work Groups
D. Letter from Ms. Pat Stone, President, Indiana School Counselor Association
E. Memorandum regarding Testing Issues
F. Memorandum regarding Continuing Education Pilots Discussion
G. Memorandum regarding Mentor Standards and Training Program Guidelines
H. Draft Induction Statute version 4.0
III. Issues/questions examined as related to the group's charge:
A. Dr. Rebecca Libler, Interim Dean, Indiana State University, member, Standing External Committee for District Administrators, presented and answered questions regarding the committee's recommendation that any individual receiving licensure as a district administrator must complete a two-year administrative induction period. A candidate who has served a two-year induction period for the building level administrator initial license has met this requirement and is eligible for a Proficient Practitioner license.
Dr. Yager moved to accept the committee's recommendation and Ms. Briganti seconded. Motion carried with Dr. Ciminillo abstaining.
B. Dr. Yager moved, and Judy Briganti seconded, the motion to approve the minutes for the August 24, 1999, Executive Committee meeting.
C. Mr. Weaver announced that there is no new information regarding Board member appointments. He also reminded members of the Hospitality Fund and thanked Ena Shelley for overseeing it. The Executive Committee will serve as the Ad Hoc Committee to review the vision and mission of the Board at a future EC meeting.
D. Dr. Kinman reported that the Executive Director Search Committee had met twice. Interviews are scheduled for December 16, 1999, along with a reception or a dinner if that can be arranged. Mr. Weaver stated that he would like a social gathering with Board members.
E. Dr. Kinman provide an update of the status of the Title II grant. He reported that the Legislature did not approve the budget; $300,00 was needed from the state and $400,000 from the agency. Dr. Kinman asked for input from committee members.
F. Dr. Kinman presented the staff recommendation that the Executive Committee approve authority of the Executive Director and Board Chair or Committee Chair of the appropriate committee to form work groups.
Dr. Ciminillo moved to approve the recommendation, and Dr. Yager seconded. Motion carried unanimously.
G. Dr. Kinman distributed a letter from Ms. Pat Stone, President, Indiana School Counselor Association requesting that an external committee be formed.
Ms. Briganti moved that a work group be developed to investigate the school services issues including greater ramifications, and Dr. Yager seconded. Motion carried 4 - 1.
Mr. Weaver suggested that reviewing the policy for the Operation of Standing External Committees be on the next EC agenda.
A letter will be sent to the Indiana School Counselor Association stating that the Board will respond at a later date.
H. Dr. Kotowski provided an update regarding Title II reporting. Fifteen issues were identified from the original manual. The new manual will be available at the end of November. The IPSB is responsible for report verification and identification of low performing colleges/universities.
I. Since the Educational Testing Service (ETS) plans to discontinue fourteen specialty exams in fall 2000, Mrs. Taylor presented the following course of action for testing issues:0
1. Prepare a proposal for qualifying scores for eleven tests for Board action at the January meeting;
2. Schedule a standards setting study for three "newly" designed tests in science and one new test in special education;
3. Make decisions about test available for summer 2000 as soon as possible.
Ms. Briganti moved, and Dr. Yager seconded the motion to approve the above course of action. Motion carried unanimously.
J. Dr. Frisbie presented information and recommendations for the Continuing Education Pilots.
Ms. Briganti moved, and Dr. Yager seconded, that discussion and action be postponed until the December EC meeting. Motion carried unanimously.
K. Ms. Rayl presented the staff recommendation that the Standards for Mentors and the Guidelines for Mentoring Training Programs be disseminated with a Questionnaire to a variety of stakeholders.
Dr. Ciminillo moved, and Dr. Yager seconded approval of the staff recommendation as amended to disseminate the documents after consultation with the IPSB Chair. Motion carried unanimously.
L. Mr. Hansen provided an update of the Interim Study Committee. The final meeting will be on October 28, 1999. He also alerted the EC to rules revision and fees. He discussed the IPSB Annual Report to the Legislature, which is due in November, and asked the Executive Committee to request the full Board for EC authority to approve the report.
M. Dr. Kinman noted that Dr. Suellen Reed will invite the Board to make a presentation at the Department of Education Conference next year. Also, if there is a cancellation this year, Dr. Reed will invite the Board's participation. In addition, he noted that Tom Duffy was invited to discuss with staff the Internet Learning Forum.
Dr. Shelley moved to adjourn, and Dr. Ciminillo seconded. The meeting was adjourned at 12:30 p.m.