Minutes of Meeting of September 20, 2000 – For Approval November 15, 2000
The Indiana Professional Standards Board (IPSB) met on September 20, 2000, at the Indiana Government Center South, Conference Center Room C, 402 West Washington Street, Indianapolis, Indiana.
Discussion Session
Board members present included Jane Boultinghouse, Judith Briganti, Lewis Ciminillo, Connie Griffith, Michael Horvath, Sandra Kelley, John Marsteller, Dan Miller, Anne Moudy, Suellen Reed, Ena Shelley, Lee Slavinskas, Joseph Weaver and Steve Yager. Albertine Dent and Roy Weaver were unable to attend.
Staff members present included John Baker, Charle' Bourke-Walters, Richard Frisbie, Ray Graves, Tom Hansen, Jackie Holland, Kathy Meriwether, Pam Komnick, Bet Kotowski, Sheridan Rayl, Joy Seybold and Shawn Sriver. Marie Theobald was unable to attend.
I. Call to Order
The discussion session was called to order at 8:30 a.m. by the Chair, Mr. Joseph Weaver. Mr. Weaver welcomed and thanked Board members for attending.
II. IPSB Budgets – John Baker
Mr. Baker presented the 2000-2001 Draft Financial Management Plan and Budget, and responded to questions from the Board.
III. Communicating the Beginning Teacher Induction Program Message – Steve Yager, Chair, Teacher Induction Committee
Dr. Yager began the discussion by thanking the Beginning Teacher Committee members for their hard work and dedication. He introduced Dr. Frisbie, Ms. Komnick, Ms. Rayl and Ms. Seybold. Ms. Komnick presented a comparison of traditional and standards-based approaches to a science using science as a model, by the use of overheads that will be augmented and sent to the Board. Handouts were distributed to the Board.
IV. Proposed Rules for Licensure, Induction and Continuing Education – Tom Hansen
Mr. Hansen reviewed the rules for drafting legislation by the use of overheads.
VII. Adjournment
Mr. Weaver adjourned the discussion session at 11:17 a.m.
Business Meeting
Board members present included Judith Briganti, Lewis Ciminillo, Connie Griffith, Michael Horvath, Sandra Kelley, John Marsteller, Dan Miller, Anne Moudy, Suellen Reed, Ena Shelley, Lee Slavinskas, Joseph Weaver and Steve Yager. Jane Boultinghouse, Albertine Dent and Roy Weaver were unable to attend.
Staff members present included John Baker, Charle' Bourke-Walters, Richard Frisbie, Ray Graves, Tom Hansen, Jackie Holland, Kathy Meriwether, Bet Kotowski, Judy Miller, Sheridan Rayl, Joy Seybold and Shawn Sriver. Marie Theobald was unable to attend.
I. Call to Order
The business meeting was called to order at 12:05 p.m. by the Chair, Mr. Joseph Weaver.
II. Approval of Agenda
Mr. Miller moved and Dr. Yager seconded the motion to approve the agenda. Motion carried unanimously.
III. Approval of Minutes
Dr. Ciminillo moved and Mr. Horvath seconded the motion to approve the minutes from the June 21, 2000 Board meeting. Motion carried unanimously.
IV. Comments
Chair
Mr. Weaver asked that the Board renew their commitment to the various committees to continue moving the IPSB agenda forward until a new Executive Director is appointed. He also requested that staff keep the Board’s vision as its primary goal.
Transition Coordinator
Dr. Graves reported that Larry Grau, Executive Assistant, Governor’s Education Liaison will be meeting with the staff on a regular basis until a new Executive Director is appointed.
Dr. Graves congratulated IPSB member Laura Dyer on her recent marriage and informed the Board that Dr. Judy Miller and Mr. Tom Whaley have joined the IPSB staff. He also noted that after 13 years of dedicated service, Ms. Nancy Lewis is retiring from the IPSB.
V. Budget Transmittal Letter 2001-2003 Biennium Budget
Dr. Ciminillo moved and Mr. Marsteller seconded the motion to approve the proposed 2001-2003 biennium budget. Motion carried unanimously.
- VI. Committee Reports
Mr. Weaver presented the Executive Committee Minutes of the meetings of May 24, 2000, and June 19, 2000.
Dr. Peggy Hines, Chair, External Committee for School Counseling Member Selection presented the Indiana Counseling Association and Indiana School Counseling Association recommendation that the Indiana Professional Standards Board approve the Selection Committee’s recommendations for the membership of the External Committee for School Counseling, including the two additional members and the alternates.
Mr. Marsteller moved and Dr. Yager seconded the motion to approve the recommendations. Motion carried unanimously.
Mr. Weaver asked if there were any questions concerning the other committee reports. Hearing none, the committee reports were accepted as written.
VII. Agency Reports
Preservice Education
Dr. Kotowski introduced Dr. Miller as the new Education Consultant, and thanked Ms. Lewis for her service and commitment to the Preservice Education division.
Dr. Kotowski recognized and thanked Dr. Roy Weaver for hosting the Board of Examiners training at Ball State University July 30 through August 2.
On October 26-27, Drs. Kotowski and Miller will be teaming up to assist the IPSB Teacher Education Committee (TEC) Consultants with Unit Assessment System (UAS) Examiner training. UAS onsite reviews are expected to begin in spring 2001.
On August 16, Preservice Education, in conjunction with the Indiana Association of Colleges for Teacher Education (IACTE), held a Policy Forum for professional education unit heads and licensing advisors at the University of Indianapolis to discuss Title II reporting issues.
On September 15, Drs. Kotowski and Miller attended an IACTE meeting to address questions and provide information concerning Title II reporting requirements.
October 22-24 is the date for the IACTE Fall Conference at Turkey Run State Park, and Dr. Kotowski will be doing a presentation on the new accreditation standards developed by the National Council of Accreditation for Teacher Education (NCATE) and how they align with the IPSB's new performance-based system of preparation and licensure for Indiana educators.
Dr. Miller reported that the Title II Reporting draft is due in October.
Special Presentation by Larry Grau, Executive Assistant for Education, Office of the Governor
During the Agency Reports, Mr. Grau presented Nancy Taylor, former Education Consultant, with a Sagamore of the Wabash award.
Mr. Grau reported that the Governor’s office is in the process of negotiation with a potential IPSB Executive Director. He has been meeting with staff for the purpose of addressing any issues or concerns they may have, and thanked Dr. Graves for taking on the extra responsibility of Transition Coordinator.
Ms. Briganti noted that the IPSB is a working Board and encouraged Mr. Grau to make the necessary Board appointments to be fully staffed, and Dr. Yager reaffirmed the need for an Executive Director.
Induction and Continuing Education
Dr. Frisbie thanked Dr. Yager, Ms. Rayl, Ms. Komnick, Ms. Seybold and the rest of the Teacher Induction Committee for their hard work in preparing for the morning's discussion on "Communicating the Beginning Teacher Induction Program Message."
For the Beginning Teacher Internship Program (BTIP), Dr. Frisbie reported about 1,400 enrollment forms were received by the September 15 due date. Approximately 600 additional forms were received by the time of this meeting on September 20. An e-mail reminder sent to all public school superintendents on the due date helped expedite the return rate.
For the Certification Renewal Unit (CRU) program, about 80 new applications have been received and approved since July 1, 2000, and about 50 renewal applications have been received and approved since that date. The Continuing Education Committee (CEC) is scheduled to meet for the first time this school year on September 22. Its main topic for discussion will be the continuing education pilot project activities for this school year.
Special Order of Business
Public Hearing – Proposed Rule 00-78 (amending 515 IAC 1-4-1 and 1-4-2)
Qualifying Scores for Praxis II Specialty Area Tests
Mr. Weaver convened a public hearing at 1:00 p.m. for Qualifying Scores for Praxis II Specialty Area Tests, published as Proposed Rule 00-78. Mr. Weaver reviewed the notices of the public hearing that had been published as required by Indiana law.
Mr. Weaver announced that no one has signed up to speak. The hearing was closed at 1:04 p.m.
Dr. Miller presented the staff recommendation that the Board approve Proposed Rule 00-78. Ms. Briganti moved and Dr. Yager seconded the motion to approve the recommendation. Motion carried unanimously.
Induction and Continuing Education - Continued
Ms. Rayl reported that the primary task for the contract services of the Region 8 Education Service Center (ESC) is the recruitment of teachers for the field-testing of the three content areas of mathematics, science, and English/Language Arts. Teachers are being recruited in four regions of the state. Local Advisory Groups are complete in the four regions of the state with the exception of one superintendent representative for Region 9. The Teacher Induction Committee assessed the services of the contract with Region 8 ESC in September.
Twenty-five beginning teachers will return to the second year of the induction program in early October.
Members of the Induction Program will participate in the Institution Session for teams of higher education representatives on September 29, 2000. Participants will be given the opportunity to review a mathematics portfolio performance.
A work plan is in place to include, but is not limited to, the Unpacking the Standards Workshops, administrator sessions, Mentor Faculty Training, support seminars, and scoring sessions.
This year’s field-testing of the induction program will include four whole school corporations in Region 8.
Licensing
Mr. Sriver presented the Limited License Report for 1999-2000.
Dr. Graves reported that Licensing Advisor Training Sessions was held for new Licensing Advisor's from Hanover College, Indiana University Purdue University Indiana, Taylor University and University of Indianapolis.
The PBA Project was completed by the deadline of August 28, 2000.
The State Budget Agency and State Personnel Department have approved five new positions for the Licensing Division.
Dr. Graves also reported that the licensing area is attempting to achieve the efficiency rate for license evaluations of one week for in-state evaluations, and four weeks for out-of-state evaluations. Presently, they are at five weeks for both areas.
Operations and Information Technology
Mr. Baker reported that the 2001-2003 biennial budget request was submitted to the budget agency August 18 and thanked the Board for their approval of the submission. He requested that comments and questions on the draft 2001 Management Plan be submitted by October 11 for incorporation in the final document which is scheduled for Board approval in November.
In personnel actions, Mr. Baker noted that eight additional staff positions had been approved by the Budget Agency and State Personnel, bringing the number of IPSB staff to 37. Of the new positions five are to support the licensing division and three are part of the Title II Teacher Quality Enhancement grant project. Approval of two additional positions funded by Title II is anticipated.
Mr. Baker updated the Board on technology activities, particularly the planning of a licensing information system to provide online access to IPSB customers to agency data and to provide for electronic submission of applications and licensure recommendations. The agency is negotiating with the Department of Education and Access Indiana to integrate current databases, to develop an employment database integrally linked with IPSB databases, and to provide web access to all databases. The proposed system will be presented to licensing advisors September 28 at a meeting hosted by the agency and to the Indiana Association of Employers of Educators (INAEE) on October 12. INAEE has offered to assist with developing the licensing information system.
In other technology activities, the IPSB participated with other state agencies in the development of an RFP for imaging documents. The imaging service will provide for streamlined assembly, retrieval and storage of licensing records and will allow for online viewing of application materials. The agency is exploring building a connection to the state network, which will provide access not only to the imaging application, but to a number of administrative tools, which will support agency administration. Finally, the Governor's Office requested that the agency develop a school volunteer website so schools can post opportunities and select volunteers over the Internet. The website was developed and presented to the public in early September.
Legal and External Affairs
Mr. Hansen thanked Board members who have served recently as administrative law judges, and reminded Board members that assignments as judges are made on a rotating basis.
Mr. Hansen reviewed plans for the Annual Report to the Indiana General Assembly for November 2000.
Mr. Hansen provided an update on determining what examination or other procedure will be used to assess reading instruction skills for elementary teachers licensed after July 1, 2001.
Title II Teacher Quality Enhancement Grant
In Dr. Theobald’s absence, Dr. Kotowski reported that eleven K-16 Transition Partnership grants totaling almost $1.3 million have been awarded to develop unit assessment systems, programs for career changers, and to recruit and retain teachers in shortage areas.
Executive Management
Dr. Graves presented the Committee Composition, Membership and Charges and presented the Board Chair’s recommendation that the IPSB approve the committee composition, charges, and membership.
Mr. Slavinskas moved and Mr. Miller seconded the motion to approve the committee composition, charges, and membership.
Ms. Briganti moved to amend the Continuing Education Committee’s charge and Ms. Shelley seconded. Motion carried unanimously.
Mr. Weaver moved to amend the Executive Director’s Search Committee charge. Ms. Briganti moved and Dr. Ciminillo seconded the motion. Motion carried unanimously.
The motion as amended carried unanimously.
Dr. Graves presented the Schedule of Meetings. Ms. Moudy recommended that future Board meetings not be scheduled during ISTEP testing
Mr. Baker updated and responded to questions from the Board regarding the budget.
VIII. Election of Executive Committee At-Large Members
Mr. Weaver opened nominations for a vacant At-Large position on the Executive Committee. Ms. Briganti nominated Dr. Yager. As there were no other nominations, Mr. Weaver closed the nominations. Dr. Yager was elected by acclamation.
Mr. Weaver opened nominations for a second vacant At-Large position for the Executive Committee.
Dr. Ciminillo nominated Dr. Weaver. As there were no other nominations, Mr. Weaver closed the nominations. Dr. Weaver was elected by acclamation.
Ms. Briganti thanked Dr. Ciminillo for his service on the Executive Committee.
IX. Adjudications
Mr. Hansen presented the staff recommendation that the Board accept the Stipulation of License Surrender for Matthew N. Burgess for Indiana Teacher’s Licenses numbered 662845, 642552 and 644698, thereby revoking his licenses.
Dr. Yager moved and Ms. Briganti seconded the motion to approve the recommendation. Motion carried unanimously, with Dr. Reed and Ms. Kelly abstaining.
X. Other
Ms. Moudy moved and Ms. Briganti seconded the motion that no Board meeting be scheduled during the 2001-2002 ISTEP statewide testing dates. Motion carried unanimously.
Board members were reminded about travel vouchers procedures.
The Board asked Mr. Hansen to send by e-mail the positions filled by present Board members under the Board’s authorizing statute. Vacancies exist among teachers of mathematics, science and fine arts.
XI. Public Comments
None.
X. Approval of Expenses
Mr. Marsteller moved and Dr. Ciminillo seconded the motion to approve the expenses for the Board meeting. Motion carried unanimously.
XI. Adjournment
Ms. Moudy moved and Mr. Miller seconded the motion to adjourn the business meeting. Motion carried unanimously.
Mr. Weaver adjourned the business meeting at 2:55 p.m.
Respectfully submitted,
Ena M. Shelley
Secretary