Data and Public Records Request

Posted: Mon, 01/09/2012 - 9:24am Updated: Mon, 12/01/2014 - 12:33pm

Indiana’s Access to Public Records Act (“APRA”), Indiana Code §5-14-3-1 et seq., provides the framework for requesting information from a governmental agency. Moreover, APRA states that, “it is the public policy of the state that all persons are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and employees.” (Indiana Code §5-14-3-1) However, some public records may not be disclosed under various circumstances, or may be disclosed at the discretion of the agency.

Pursuant to Indiana Code § 5-14-3-3, the Indiana Department of Education REQUIRES ALL RECORDS REQUESTS TO BE MADE IN WRITING. Please submit your request by either email or mail to:

EMAIL

publicrecords@doe.in.gov

MAIL

Indiana Department of Education
Office of Legal Affairs
South Tower, Suite 600
115 W. Washington Street
Indianapolis, IN 46204

Additionally, the Indiana Department of Education will charge a copying fee of $0.10 per page for non-color copies, and $0.25 per page for color copies (Indiana Code §5-14-3-8(d)(1)). Pursuant to Indiana Code §5-14-3-8(e)(2), the Indiana Department of Education requires payment for copying costs be made in advance.

Data Share Agreements

The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, 34 C.F.R. Part 99 permits, but does not require, the disclosure of student level data to organizations conducting studies for, or on behalf of, educational agencies or institutions to:

(A) Develop, validate, or administer predictive tests;
(B) Administer student aid programs; or
(C) Improve instruction.

Any organization conducting a study for, or on behalf of, an educational agency or institution that desires to use student-level data obtained from the Indiana Department of Education must agree to abide by the requirements of FERPA.

Failure to comply with the requirements of FERPA may result in a complaint filed with the U.S. Department of Education’s Family Policy Compliance Office (FPCPO) and additional sanctions, including, but not limited to, the denial of future data requests.

ALL REQUESTS FOR DATA SHARES NEED TO BE MADE IN WRITING.  Please submit your request to datashare@doe.in.gov.

For more information, please contact the Office of Legal Affairs at (317) 232-6676.