Educational Interpreter Certificate Applicants

Posted: Fri, 09/23/2011 - 2:53pm Updated: Fri, 06/17/2016 - 11:44am

All applications (initial and renewals) and supporting documentation, including Professional Growth Plans (PGP) for renewal, must be completed, submitted and paid for online through the License Verifications and Information System (LVIS).

For those applicants previously certified as Educational Interpreters by DHHS/FSSA, please contact Susie Langston at langston@doe.in.gov.

If you have any questions, please contact Susie Langston by e-mail at langston@doe.in.gov or by phone at (317) 232-9007.

EI Permit by EIPA Certification   EI Permit by RID Certification   Renew an EI Permit

Original EI Permit by EIPA Certification

Applicants for original/initial EI certification must meet the following qualifications:

  1. Proof of high school diploma or the equivalent
  2. Passage of the EIPA written test and a score of 3.5 or higher on the EIPA skill test; 
    OR
    Proof of RID certification.

The cost of an EI certificate, either original or renewal, is $35. All license fees include and additional $1 handling fee + 2% of total transaction fee for online processing. Payment must be made online by Visa or MasterCard debit/credit card.

  • Example: $35 (license fee) + $1 (handling fee) + $0.72 (2% of transaction) = $36.72

Create an Application for an Original Educational Interpreter Permit by EIPA

  1. Click on the LVIS Portal Link. (https://license.doe.in.gov/)
  2. "Create Profile"
  3. Fill out all the required fields and click "Create Profile"
  4. Go to your personal e-mail and find the e-mail(s) LVIS just sent you. It will be from "System Administrator". If it ended up in your SPAM/JUNK e-mail folder, you need to add the e-mail address to your contact or safe senders list.
  5. Click the link "Verify e-mail".
  6. Under Permits, click either Educational Interpreter Permit by EIPA
  7. The Application Action, Application Type, and Permit Type will automatically fill in
  8. In Subject and/or/Endorsement Area, Type in Educational Interpreter.
  9. Click Next.
  10. Click Next.
  11. Answer questions. If requested, upload required documentation and provide description. Click Next.
  12. Upload required documentation. Click Next.
  13. If you have everything completed, you will be able to Submit Application. If not, you need to fix what is missing. Missing materials will be in RED.
  14. Click the link to pay for all pending applications.
  15. Mark the box under the “Pay?”
  16. Fill out all the Billing information.
  17. Click Review Summary.
  18. Click box under Refund Policy.
  19. Click Submit.

At any point you need to stop the application, click Save for Later. To get back to the application, Click Application Status on the right hand side and Edit the application you have In Process.

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Original EI Permit by RID Certification

Applicants for original/initial EI certification must meet the following qualifications:

  1. Proof of high school diploma or the equivalent
  2. Passage of the EIPA written test and a score of 3.5 or higher on the EIPA skill test; 
    OR
    Proof of RID certification.

The cost of an EI certificate, either original or renewal, is $35. All license fees include and additional $1 handling fee + 2% of total transaction fee for online processing. Payment must be made online by Visa or MasterCard debit/credit card.

  • Example: $35 (license fee) + $1 (handling fee) + $0.72 (2% of transaction) = $36.72

Create an Application for Educational Interpreter Permit by RID

  1. Click on the LVIS Portal Link. (https://license.doe.in.gov/)
  2. "Create Profile"
  3. Fill out all the required fields and click "Create Profile"
  4. Go to your personal e-mail and find the e-mail(s) LVIS just sent you. It will be from "System Administrator". If it ended up in your SPAM/JUNK e-mail folder, you need to add the e-mail address to your contact or safe senders list.
  5. Click the link "Verify e-mail".
  6. Under Permits, click either Educational Interpreter Permit by NRID
  7. The Application Action, Application Type, and Permit Type will automatically fill in
  8. In Subject and/or/Endorsement Area, Type in Educational Interpreter.
  9. Click Next.
  10. Click Next.
  11. Answer questions. If requested, upload required documentation and provide description. Click Next.
  12. Upload required documentation. Click Next.
  13. If you have everything completed, you will be able to Submit Application. If not, you need to fix what is missing. Missing materials will be in RED.
  14. Click the link to pay for all pending applications.
  15. Mark the box under the “Pay?”
  16. Fill out all the Billing information.
  17. Click Review Summary.
  18. Click box under Refund Policy.
  19. Click Submit.

At any point you need to stop the application, click Save for Later. To get back to the application, Click Application Status on the right hand side and Edit the application you have In Process.

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Renewal Requirements:

PGPEI activities must be gained after the issue date of the license being renewed.

Renewal requires a total of 36 PGP points divided as follows:

  • 18 PGPEI points in skill development; and
  • 18 PGPEI points distributed in one or more of the following areas:
    • Deaf culture and history;
    • Language development and acquisition in children;
    • Child development;
    • Foundations of interpreting theory and practice;
    • Code of ethics for educational interpreters;
    • Principles and practices of special education; and
    • Audiological issues for students and adults.

Renew an EI Permit

Completed CEU activities may be counted for renewal, but the number of PGP points recorded for those activities must comply with the one hour of participation = one PGP point calculation. Do not send in CEU certificates.

EI certificates, including renewals, have issue/expiration dates based on the date the applicant pays for the application online. The Indiana Department of Education has no authority to issue renewals retroactive to the expiration of the prior certificate. An EI certificate is valid for two years.

The cost of an EI certificate, either original or renewal, is $35. All license fees include and additional $1 handling fee + 2% of total transaction fee for online processing. Payment must be made online by Visa or MasterCard debit/credit card.

  • Example: $35 (license fee) + $1 (handling fee) + $0.72 (2% of transaction) = $36.72

Create an Application to Renew an Educational Interpreter Permit

You must first complete, submit and have approved your Educational Interpreter Professional Growth Plan. 

  1. Log into your LVIS account. (https://license.doe.in.gov/ (link is external))
  2. Select Educational Interpreter Professional Growth Plan.
  3. Select create a new PGPEI.  If you do not see that option, you might already have one in process and you should EDIT it.
  4. Select Create New PGPEI.
    • In the PGPEI information section, the applicant will see:
         • Name – This displays the applicant’s name
         • Create Date – This displays the date the PGPEI was created.
    Number of Items That Have Been Added to This PGPEI – This displays the total number of items that have been added to the PGP. 
    Skills – This displays the total number of points out of the 18 Skills points required
    General – This displays the total number of points out of the 18 General points required
    Total – This displays the total number of points out of the 36 PGPEI points required.
    In the Experience Information section: 
  5. Category – Select the category from the drop down menu. Options include: 
    • Skill Development
    • Deaf Culture and History
    • Language Development and Acquisition in Children
    • Child Development
    • Foundations in Interpreting theory and Practice
    • Code of Ethics for Educational Interpreters
    • Principles and Practices of Special Education
    • Audiological Issues for Students and Adults
    • Other.
  6. Date of Activity – Type the date on which the activity occurred.
  7. Hours – Type the number of hours for this one particular experience.
  8. Description of Activity – Type a description of the activity in the text box.
  9. File to Upload (Optional) – Click the Browse button to select the correct file from the computer. This is where you will upload certificates of completion or other documentation of completed professional development activities. If you are employed at an Indiana school, you can show your principal the hard copies rather than having to upload the documents.
  10. Save – Click the Save button to save the information. Once you click save, you can only Remove an entry. You cannot edit it. Your information will be added to a table.
    Once you have entered at least 18 hours of Skill and 18 hours combined in the other areas more information will open up below the Save button.
  11. Click the Teaching at Indiana School or Other radio button. This selection determines who will verify your PGPEI prior to completing your application for renewal.
    1. If you select Teaching at an Indiana School, select the school not the corporation where you are employed from the drop down list.
    2. If you select Other, type in one of the following in the description box
      1. You are not currently employed
      2. You are not working at a school.
      3. You are not working at an Indiana school.
  12. Submit PGPEI for Verification.
  13. LOG OUT. You must wait for your PGPEI to be approved.
  14. Once your PGPEI has been verified by your employing school/school corporation or by the Office of Educator Licensing and Development, you will receive an e-mail stating you may renew your respective license.

Now that your PGPEI has been approved, you can complete the application.

  1. Log into your LVIS account. (https://license.doe.in.gov/ (link is external))
  2. Select Add Application.
  3. Select Renewal
  4. Previous Licenses: Select the Educational Interpreter License listed. The license number will not correspond to your actual certificate number; we created it in our database to serve as the basis of your first renewal in our system.
  5. Requirement Type: Select Educational Interpreter Permit Renewal.
  6. Select NEXT.
  7. Select NEXT
  8. Answer the questions. Upload required documentation and give description, if requested. Click NEXT.
  9. Select NEXT.
  10. Review the application. Click Submit Application button.
  11. Click the link to pay for all pending applications.
  12. Mark the box under the “Pay?”
  13. Fill out all the Billing information.
  14. Click Review Summary.
  15. Click box under Refund Policy.
  16. Click Submit.

At any point you need to stop the application, click Save for Later. To get back to the application, Click Application Status on the right hand side and Edit the application you have In Process.

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