The Food Distribution Program (FDP) is one of the Child Nutrition Programs administered by the Indiana Department of Education (IDOE). Through this program, eligible institutions are able to receive food made available by the United States Department of Agriculture (USDA). Currently, those institutions eligible to receive this food include schools and other sponsors of the National School Lunch Program as well as some sponsors of the Summer Food Service Program for Children. The food is distributed to eligible institutions through a network of warehouses throughout the state.
|**NOTE: Please Remember to have school staff available to receive commodity deliveries or make alternate arrangements with your warehouse during adverse weather conditions, school breaks/holidays, recess or other inopportune times.|
Food Distribution Contacts
- Cheryl Moore – Food Distribution Program Specialist, (317) 234-2516 or firstname.lastname@example.org
- Linda Smith – Food Distribution Program Specialist, (317) 232-0859 or email@example.com
- Or call toll free: 1 (800) 537-1142 (plus last 5 digits of the party’s extension)
How can I qualify for the Food Distribution Program (FDP) commodities?
- Sponsors must currently be on the National School Lunch Program or Summer Food Service Program (SFSP).
- Sponsors on the NSLP must have submitted claims for one year.
- The sponsor’s meals cannot be vended or catered.
- USDA Foods in the National School Lunch Program White Paper - An overview of how USDA Foods are provided to the National School Lunch Program.
Annual Pre-Order Surveys Information
- The Annual Pre-Order Survey will be completed in the CNP web.
- Annual Pre-Order Surveys usually open late January and close by mid-March of each year. A listserv message will be sent prior to the survey open date.
- We normally expect that Commodity Items offered on the survey will generate sufficient interest to be able to order efficiently. On rare occasions, the quantity of an item actually requested by schools on the survey may be insufficient to order in a cost effective manner. In these rare instances we would be forced to not order something that a school might have requested. This is extremely rare, and we would notify you if this happened.
- 2018 Pre-Order Survey Forms
- Pre-Order Survey-Usage by Item Worksheet "Brown Box" Only
- Pre-Order Survey Commodity Worksheet
- Pre-Order Survey Frequently Asked Questions
- The USDA makes all decisions regarding whether a commodity is purchased and/or shipped.
- Throughout the school year, from September to April, commodity allocations will be posted on a weekly basis.
- Allocations will be posted in accordance with your monthly pre-order survey.
- Inventory is filled based on the commodities residing at the warehouse at the time an allocation is posted.
- Items that are back ordered will be filled when they become available.
- When an allocation is posted you will need to:
- Log into CNPweb
- Select the Allocations Tab on the R/A Summary page to view the most recent allocation.
- It is good practice to cross-reference your allocations with your pre-order survey to know which items are ready to be ordered.
- Multiple times each month, our division sends out Notices of Allocation. We broadcast this list to all Recipient Agencies (RAs). Some individual RAs may receive the notice without actually being allocated any new commodities. Take into account the following examples:
- The commodities allocated were not the items requested on your pre-order survey.
- All commodities have been received thus far and are up to date.
- The commodity ordered has not arrived at the warehouse for a particular month.
Please remember the Food Distribution Program (commodities) only represents 20% of your food needs. You will still need to purchase food commercially. It is good practice to never menu commodity items until they are delivered and in hand.
- To place a commodities order please log in to the CNP web to complete this action.
- There is a minimum of 10 cases per order. If the order is less than 10 cases there will be a $15 drop fee.
- The deadline to order product to be delivered the following week is Wednesday by 4PM Indianapolis time.
- Recipient Agency inventory is based on the pre-order survey for the school year.
- A listing of all future order periods still available for all your delivery locations can be downloaded as a Data Extract. Extracts are available from the “Purple-School Nutrition Program” puzzle-piece. Click here for Instructions on Downloading Extracts.
Training and Webinars
The following trainings are designed for all Food Distribution Program related staff:
Warehouses and Deliveries
- Unfortunately, shipments may be made during inopportune times such as school/holiday breaks, recess, lunch, etc., however, there should be staff appointed/available to receive and verify each delivery.
- Warehouses make deliveries twice per month.
- Get to know your warehouse personnel and driver.
- On school breaks and snow days, you may want to alert the warehouse/delivery driver that you will be closed and no one will be available to accept the delivery.
- State Warehouse Contact Info SY-17
- State Warehouse Delivery Map SY-17
- Brokers and Companies Represented SY-17 (Updated 9-6-16)
- State Participation Agreements SY-17
Department of Defense Fresh Fruit and Vegetable Program (DoD Fresh)
Food Distribution (Commodities) Resources
- USDA Food Distribution Home Page
- Amreican Commodity Distribution Association (ACDA)
- USDA Foods Toolkit for Child Nutrition Programs
- Best If Used By Dates for Commodities
- CFN One-Stop Website
- Food Distribution Fact Sheets
- FDP Regulations
- FSIS Recall Information Center
- Production and Inspection Fact Sheets
- USDA Commodity Complaints
- USDA FDP Policies
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: firstname.lastname@example.org.
This institution is an equal opportunity provider.