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Monitoring Guidance

Posted: Thu, 02/23/2012 - 11:28am Updated: Tue, 03/03/2015 - 12:04pm

Each state is required to develop a Part B State Performance Plan (SPP) that addresses 20 Indicators identified by Office of Special Education Programs (OSEP). States are required to establish rigorous performance targets for each of the indicators and to submit an Annual Performance Report (APR) detailing progress toward those targets.

Indiana’s Continuous Improvement Focused Monitoring System must ensure that school corporations meet federal and state requirements related to the SPP indicators and make progress toward indicator targets. In addition, school corporations must comply with all other federal and state requirements related to programs for students with special needs.

Each LEA found out of compliance is issued a Monitoring Workbook containing details for each Indicator for which the LEA was found to be out of compliance. These Workbooks present both a breakdown of data as well as a Root Cause Analysis. LEAs must complete the Root Cause Analysis, create a Corrective Action Plan, and, if applicable, correct any individual cases of noncompliance and return the completed Workbook to the IDOE Office of Special Education by a specified date. Upon receiving the completed Workbook,  the IDOE is able to provide more targeted TA to ensure the noncompliance is corrected.  An example of the Monitoring Workbook along with instructions is available to download here.

Part B Compliance and Performance Indicators:

Indicator 1: Graduation Indicator 9 & 10: Disproportionate Representation in Special Education
Indicator 2: Dropout Indicator 11: Initial Evaluations
Indicator 3: Assessment Indicator 12: Part C to B Transition
Indicators 4A & 4B: Suspension/Expulsion Indicator 13: Secondary Transition w/IEP Goals
Indicator 5: LRE Placement Indicator 14: Post School Outcomes
Indicator 6: Preschool Settings Indicator 15: Hearing Requests that went to Resolution
Indicator 7: Preschool Skills Indicator 16: Mediations
Indicator 8: Parent Involvement Indicator 17: Monitoring Priority SSIP (coming soon)

Additional Monitoring Activities:

Compliance and Performance Monitoring Timelines for 2012:

Summer Fall
APR Started
   All Indicators
   Data Collection
   Data Analyzed
 
'Determinations' Made
   Letters Sent to LEAs
   Findings From Previous Fall
   Posted on DOE Website
 
Technical Assistance/Training 
'Findings' Made
   LEA Compliance with Indicators
   Letter Sent to LEAs
   Posted on DOE Website
   Year of Correction Begins
 
APR Data Clarification Period
 
Technical Assistance/Training 
Winter Spring
APR Submitted to OSEP
 
Finding Specific TA/Training
   LEA Complete Root Cause Analysis
   LEA Develop/Implement Corrective Action Plan
 
Technical Assistance Training 
Continue Corrective Action Plan Implementation
 
Finding Specific TA/Training
   LEA Visits
   Congregate Training 
Note: LEA Submits Data Year Round