DOE-AL: Collection Begins Today!

[This message applies only to Corporations and Charter Schools that have approved Alternative Education Programs.]

The DOE-AL collection for reporting students that participated in approved Alternative Ed programs will run from May 1, 2008, through July 23, 2008. This year, the Collection and Signoff periods will run concurrently, so you can sign off as soon as your corporation has confirmed the accuracy of the data submission.

This collection is only for Corporations that are fiscal agents for approved Alternative Ed programs.

• Only Corporation-level users can submit data.
• The list of Corporations (for Field 1) and their Program Numbers (for Field 2) is here: http://www.doe.in.gov/stn/pdf/alted_programs.pdf.

Field 1, Corporation Number, is your Corp ID, as the fiscal agent for the program. Use your number even though you submit data for ALL students in your program, including any that came from other corporations.

Field 7, Date Student Entered Program, is the program entry date for the current school year.

• Dates before July 1, 2007, will be rejected.
• A student who leaves a program and then returns during the same school year should have two records with two different entry dates.

An optional preformatted Excel worksheet has been created to assist you (http://www.doe.state.in.us/stn/docs/doe-al.xls). (The link can also be found on the DOE-AL information page accessible from the STN webpage.)

If you have questions regarding:

• Definitions, program requirements, etc., contact Sue Foxx, 317/233-3598 or sufoxx@doe.in.gov.
• File preparation, the data transfer process, etc., contact STN Support, 317/232-0808 or STN_Support@doe.in.gov.

Additional Information Posted

[This message applies only to Corporations and Charter Schools that have approved Alternative Education Programs.]

The DOE-AL data collection is scheduled to begin next week on Thursday, May 1. A revised version of the DOE-AL (Alternative Education) Data Layout has just been posted. (There has been no change to the file structure, but the document should be reviewed for additional information and guidance.)

Additional resources have also been posted on the DOE-AL Reference and Resources webpage, including a ten-minute online Training Video.