Highly Qualified Verification Data Collection

Public School Superintendents have received information today (in the SAMS mailing) regarding the HQ Verification process. Please note that this verification will be available in the Application Center beginning Monday (2/4/08) afternoon.

For further information regarding this process, please see:
http://www.doe.in.gov/super/2008/02-February/020108/memo_accreditation.pdf

A data layout with changes has been posted for DOE-CE and DOE-CP. Spreadsheets with instructions for combining the CE/CP are also available on the Certified Employee and the Certified Positions pages on the STN Home page. On the DOE-CE, we have removed codes 2, 3, and 4. These will be accepted and will not cause your file to fail, but those codes will not be used. DOE-CP has two fields added. The codebook for DOE-CE/CP has been revised, review the history for changes. Remember the DOE-CE/CP files are ready to download (data aged from 06-07 becomes 07-08 data) and the user must have Employee Administration privileges.

DOE-CE/CP: Opening October 1

The DOE-CE (Certified Employees) and DOE-CP (Certified Positions) data collections will both be opening on October 1. (Remember that DOE-CE data must be submitted before DOE-CP data, however.)

Please note that the Data Layouts have changed. Consequently, the preformatted Excel worksheet that we provided last year will not work for this year's collection. We will post an updated worksheet before the collection opens. The CP Codebook is also currently being updated.

For more information on the DOE-CE:
            http://www.doe.in.gov/stn/Sections/CE/CE.html

For more information on the DOE-CP:
            http://www.doe.in.gov/stn/Sections/CP/CP.html

The aged data (data reported from the previous year) for Certified Employees and Certified Positions is now available for download under Administration > Audit Student Data. Select 2007-2008 Academic Year. Please note that additional fields have been added to this collection. The codebook for subjects and levels for the Certified Positions has been posted with changes to Special Education. Spreadsheets for CE and CP will be posted as soon as possible.