We have a few last year seniors that are finishing their credits prior to Oct. 1. I assume they are then reported on the 2007 GR report with their graduation status reported appropriately. My question is what do I do about their ME status for Sept 14 if they are still here between Sept. 14 and OCT. 1?

Do not enroll these students, do not count on ME, PE, AT, DM, etc. if you issued them a diploma and will report on the GR for 06-07.

A student transfers to a public adult education program that is district approved to complete required graduation requirements.  Student is just completing course work to receive a diploma and we know they are attending classes at the night school program or summer school program.  Can we report them as a transfer to another public?

Yes (Code 19), but if they don’t complete on time they will still count against you because your high school will have the last attendance records.

Student withdraws for us and goes to a LIFE Skills program that is an accredited public program and are graduating students with a state diploma using a Fort Wayne Community School diploma.  Our district recognizes this program as an accredited program. Should we count these students as a transfer to public?

Yes (Code 19), but if they don’t complete on time they will still count against you because your high school will have the last attendance records.

Definition of Student Dropout:

Report students that dropout in grades 7-12 that were enrolled or expected to be
enrolled, that left school before completing a state or district approved educational
program, did NOT graduate and did not transfer to another school or institution.
Report each student in the school and grade in which the student was expected
to return. Students that do NOT return by October 2, 2007 are to be reported.

Definition of Student Mobility:

Report Mobility students in grades 7-12 during the 2006-2007 school year that did not
dropout but left school for one of the mobility codes (listed in the data layout) Report
each student in the school and grade in which the student was expected to RETURN
Important to note: A student cannot be reported as a dropout for an academic year they have completed; they have until October 1 of the following academic year to show up. So, if a student finished 06-07 school year and did not show up at their next school at the beginning of
the 07-08 school year and did not formally dropout or withdraw or does not fit
into a mobility code, they will be reported on the 07-08 DM report.

How do you determine Dropouts and Student Mobility?

Here are some general guidelines for determining your DM students:

Are Dropouts

Expulsions: If a student does not return when eligible. At that time they should be counted
as a dropout if no transcript has been requested.
Military: Students who enter the military
Students who leave school and enter a program not leading to a high school diploma.
Students who drop out in the summer or between semesters.
Missing Students: who have been reported to the Indiana Missing Children Clearinghouse
and have been located but are not attending school by October 1st of the current school year.
Dropout code 17.
Poor Health: Students who have been chronically ill, either mentally or physically, and
consequently is unable to keep up with their studies. Dropout code 10.
Not meeting graduation requirements: Students who fail to meet some graduation
requirements and who leave school without a diploma or other credential.

Are Not Dropouts

General Education Development (GED): - Students who dropout but earn a GED. To meet
this qualification, the student must have earned the GED prior to October 1 of the currentschool year. If the student has not earned a GED by October 1, continues classes to earn the
GED, and does not earn the GED, the student is a dropout for the current school year.
Returning Students: If a student drops out during the 2006-2007 school year, including
summer of 2006, but returns to the school in the fall of the 2007- 2008year, by October 1, the
student is not a dropout.
Missing Students: who cannot be located within the boundaries of the school corporation by
October 1 of the current school year, and have been reported to the Indiana Missing Children
Clearinghouse. Mobility code 26.
Suspensions: Students who are out of school only for a temporary period.
Certificate of Completion Special education students that earn a certificate of course
completion

Mobility Students

Death/Medical: Students who are deceased or have a long-term medical condition. Mobility
code 21.
Transfers to another school: Students known to have transferred (by transcript) to a public
school or a nonpublic school that continues the student’s education on a full-time basis.
Other Transfers: Students known to be transferred to another public institution, e.g., prison,
juvenile institution, mental institution, or private institution (including a home school) or stateapproved
or district-approved education program. Refer to mobility codes 19, 20, 21, and 22.

Common Scenarios Relating to DM

The following section contains several likely scenarios pertaining to dropouts and a description
of how they would be reported.

Scenario #1: Ending of School Year 2006-2007 Dropout or Summer 2007 Dropout.

Scenario: A student is an 8th grade student at school #1. At the end of the school year the student is promoted to 9th grade and will be attending high school at school #2 for the 2005  2006 school year or the student could be taking summer classes in preparation for the 9thgrade. If the student does not return to school #2 then  a dropout code 1-18 applies.

Reporting Result: When the mobility codes 1-30 do not apply, the student is considered a dropout. The grade level reported would be the 9th grade to which the student was promoted and would be reported by school #2 where the student was expected to return in the  dropout report for 2006-2007 school year.

Scenario #2: Student Expelled

Scenario: A student is expelled from school #1 and does not return when the expulsion is complete. No transcript request has been made for this student by another school. 

Reporting Result: If a student is expelled, does not return when eligible, and no transcript has been received then the student should be reported as a dropout.

Scenario #3: Beginning of School Dropout

Scenario: A student enrolls and returns at the beginning of the 2005-2006 school year in the school which the student was expected to return. The student leaves school and does not return.

Reporting Result:

Since the student returned during the academic year expected and did not return by October 1, 2006, the student would be reported as a dropout for the 2006-2007 school year if mobility codes 19-30 do not apply. If the student returns at a later date in the 2006-2007 school year and the dropout or mobility codes 1-30 do not apply, then the student is NOT a dropout and not reported.

Scenario #4: No Shows

Scenario: A student enrolls during the summer 2006 or the 2006-2007 school year; student leaves school and does not return to enroll by October 1, 2007. The student has no legitimate reason for not returning, the dropout or mobility codes 1-30, excluding code 14, do not apply to this student. 

Reporting Result:

Compulsatory attendance law states the student must have an exit interview. Attempts should be made to locate the student.  The school can: 

(1) Expel the student to remove them from attendance. 

(2) Locate the student and do the exit interview.

(3) After locating the student have a formal hearing and expel the student. 

(4) Confer with parents and have them formally dropout.

(5) Report the student to the Indiana Missing Children Clearinghouse.

(6) Report the student as a no show for the 2006-2007 DOE-DM.

Scenario #5: High Mobility between districts

Scenario: A student enrolls during the 2006-2007 school year; student leaves school to attend the neighboring district or state. The student then returns to the original district. This happens several times throughout the school year.  Reporting Result:

The mobility information for these students can be reported once and reflective of the entire collection period. If the student is no longer attending your school because they have transferred several times during the year, report the student with the appropriate mobility code of 19 or 25 and submit one record.

I keep getting the error the file does not contain all the fields. These records
are mobility records and do not contain fields 5-9. What do I do to keep the
last fields? I used an excel spreadsheet.

When opened in excel clear the contents only of the cells, then save it as csv.