We need to know how to report a student who was suspended during summer school. Do we count them on this 06-07 report, or next year's report?

You will report the student according to your academic year.  If you included summer school of 07 and part of your 06-07 school year then you will report the incident in the 06-07 data.  If you consider summer school of 07 as part of the 07-08 school year then you will wait to report the incident until the 07-08 reporting period.

I have a student that was suspended more than 10 days waiting on expulsion hearing.
How should I report the DOE-EXSU?

The student should be reported for the entire length of the suspension up to the
expulsion. A warning will be produced to check the accuracy of the length submitted. The
expulsion should be the exact date and length of the beginning day of the expulsion.

If a student is removed from the classroom and is doing homework, is this an inschool-
suspension?

Even though the students are able to do homework - if this is occurring during the
instructional day and they are not receiving instruction from a licensed teacher, it is
considered an in school suspension.

I have a student who was suspended through 2/21/07 but moved to another school on
2/20/07. Should I change the suspension dates and the withdrawal date back to 2/19/07?

This should not change the length or end date of the suspension. The student's
enrollment, however, should end the day before the student starts at another school.

If a student only misses the morning classes due to in-school suspension and attends
the afternoon classes as normal, we have always turned in that he/she had .5 day of ISS.
According to your response below, are you saying that no ISS or OSS should ever be .5? If
so, why is it allowed? Is it because of students who are only enrolled for a half day and that is
the only time to use .5? I would like this clarified one more time since we have used half day
suspensions in the past for students who are enrolled for 100% of the day.

Students with disabilities who require IEPs are eligible for services under the
Individuals with Disabilities Education Act, 20 USC Sec. 1400 et seq., implemented in Indiana
through 511 IAC 7-17 et seq. (Article 7). The U.S. Department of Education states that any
part of an instructional day for which an eligible student is suspended counts as one day of
suspension. See 34 CFR Part 300, Federal Register, No. 64, No. 48 (Friday, March 12, 1999)
at Attachment 1—Analysis of Comments and Changes, p. 12619 (“An in-school suspension
would not be considered a part of the days of suspension…as long as the child is afforded the
opportunity to continue to appropriately progress in the general curriculum, continue to
receive the services specified on his or her IEP and continue to participate with nondisabled
children to the extent they would have in their current placement. Portions of a school day
that a child had been suspended would be included in determining whether the child had been
removed for more than 10 cumulative school days or subjected to a change of placement
under Sec. 300.519.”) Public schools, as a condition for receipt of IDEA funds, have agreed to
abide by IDEA. As a result, for a student eligible for services under Art. 7, a suspension for
any part of a school day constitutes a day of suspension. That is why we have 511 IAC 7-29-
1(c). They cannot be reported in increments less than “one.” There should be no reporting
otherwise.

We have run into the situation of students that are removed from their normal
classroom setting for disciplinary reasons for 1 or 2 hours. This does not constitute a half-day,
so should this information be reported as in-school suspensions? If not, then how should they
be recorded?

This reference is the DOE-EXSU data layout. In-School Suspension: Student is
removed from an assigned class or activity to another setting in order to maintain an orderly
and effective educational system. If instruction in the general education curriculum continues
during this removal to another setting, the student is counted in attendance.

In-School Suspension should be counted as a full day regardless of the amount of time spent
in suspension.

I was wondering if you know what the state wants to see if a student’s suspension or
expulsion is carried over to the next school year. Do you know if the state will want to see the
same suspension or expulsion on the EX/SU for 2 school years in a row?

No, both suspensions and expulsions should be reported on the DOE-EX/SU only for
the reporting year in which they were imposed on the student.

Students that were expelled were first suspended pending an expulsion hearing.
Should the days prior to an expulsion hearing be counted on the suspension report if the
student was expelled for this incident?

Yes, suspended days should be counted.

When a student is expelled from our school and has an IEP, they have homebound
instruction the whole time they are out of school physically. We feel like that should be an
alternative program as specified in #9 of the Expulsion Report Instructions. We note that it says that "Students that were expelled to an alternative school or program and completed the entire length of the expulsion at the alternative school or program should not be reported. So - would that mean we shouldn't count any of these students who have homebound instruction?

Students that have been expelled and are receiving homebound instruction are
reported for the reason expelled, alternative school or program does not include home
instruction, therefore; “Not referred” is the appropriate response. Please keep in mind if the homebound instruction is given by a certified teacher then you will not report the student if they complete the instruction for the entire length of the expulsion.

If a student is expelled from 02-03-07 through 03-03-07 and they never return to
school; what should their withdrawal date be?

You will report the student as an Expulsion/Suspension and as a Dropout/Mobility.
The withdrawal date would be 3/4/07.

Could I get some clarification on field #9 (alternative school) of the expulsion/suspension report. As I read the data field specifications #1 seems to contradict itself somewhat. I have a
student who was referred and is attending the whole time of expulsion. Which code do I use?

The “Common Scenarios” column on the DOE-EX/SU data layout instructions refers to
Scenarios #1 and #2. Please review Scenario #1. If you still have questions, please let us
know.

All three of our schools have 0 expulsions/suspensions for the 2006-2007 school year.
I submitted empty files to the DOE to indicate such, and when I view the transferred data, I
have the “green exclamation mark”, but when I go back to the main application center page, I
still have a ‘red exclamation point’ for the Expulsion/Suspension Report.
I also tried clicking the “Check here to report NO Expulsions/Suspensions for your school ”
under File Transfer – Expulsion/Suspension Input, but that doesn’t seem to be helping either.
When I went into Reports –Expulsion/Suspension - Expulsion Report, it says that ” No
records found for the Expulsion/Suspension Report with a Corporation ID of 9545
and a School ID of 4164. This leads me to believe that each of our schools still need to report data. Our corporation numbers are 9545, 9480, and 9370. I’d appreciate any suggestions that you might have so I can update this data.

You must be logged in as a school user when checking the box for 'No Expulsions to
Report'. We tested for 9545-4164 and you now show a green exclamation point for that
school.

Please login as a school user for your other 2 schools and check the box again.

Also, sending a file with no records will not reflect as nothing to report for a school, this is why
we have the 'No records to ........' option.

If a student was suspended and then expelled should the exsu records have the same incident number?

In-School Suspension and Detention

Below are approved definitions necessary for the collection of the DOE-EXSU.

In-School Suspension: Student is removed from an assigned class or activity to another
setting in order to maintain an orderly and effective educational system. If instruction in the
general education curriculum continues during this removal to another setting, the student is
counted in attendance.

Detention: Student experiences disciplinary action at a time other than during instructional
time in order to maintain an orderly and effective educational system. Because such actions do
not occur during instructional time, attendance is not counted in reports to the state.

I have submitted my expulsion/suspension report already and I have 1 record I need
to update now. If I go through the expulsion/suspension input will that update the record or
should I submit the whole file again?

Since our school does not have any expulsions/suspensions to report for 06-07 I tried
to enter the information on the Expulsion/Suspension Input Form. It seems that it does not
recognize our school number or give credit for us filing a report. Can you explain the process
and perhaps where I am missing a step in this submission?

There is a green light on my Expulsion/Suspension Report on the Data Log; however it
is still showing a red light on the home page. I went to the schools with no
expulsions/suspensions and put that in individually. I am not sure why there is still a red
light.

I sent in my expulsion/suspension report and I should have said no
expulsions/suspensions, because the student attended the alternative school and received a
diploma. Is there a way I can correct that?

We had a Kindergarten student whose grade code was 00 on our system. The error
was "Grade Level may only contain values PK through 13”. Is there a different code than 00
for Kindergarten?

We received an error that the "grade level does not match the grade reported for
attendance." This child repeated grade 5 last year & was listed as a 5th grade student all
year, so how do we correct that one?

We have 12 records fail with the error message being, "The Ending Date must be a
date within the past school year." When in fact the suspension happened at the end of the
school year and either is carried over to this school year to complete the suspension or
happened the last day of school and is not served until the beginning of this school year. If
we change the date to fall within last years dates it does not accurately reflect what
happened. This doesn't seem the right way to report this. What should be done for these records to go through?