Just a few reminders….

• The deadline to make electronic Barcode label corrections is tomorrow—that’s Tuesday, September 25 at 8:00 a.m.   Corrections may also be made by bubbling the student’s data grid and SIQ (Student Information Questionnaire) on the ISTEP+ test booklet.
• After the Barcode label correction window closes tomorrow morning, corrections can be made at two other times:
  • during the STN clean-up, which will occur in mid-November (more information coming soon!)
  • during the RES (Recording Editing System) Window, which will occur December 3 through 9.
• Federal Flexibility for LEP regarding the ELA portion of ISTEP+ includes students who have been enrolled in U.S. schools less than one year (enrolled after October 1, 2006)
  • Note:  All prior schooling in the U.S. contributes toward the “less than one year” calculation (this includes all U.S. states and territories with one exception:  Puerto Rico)
  • School corporations are required to submit an electronic list of all “less than one year” students receiving the flexibility (by STN and corresponding student name) using the LEP/ISTEP+ data collection in the STN Application Center.  The layout is posted at http://www.doe.in.gov/stn/welcome.html and must be submitted by October 12, 2007.

ISTEP+ Update - 4 Hour Window

Q: Would this also apply to those who sent incorrect data?

A: No, only new records. Corrections can be made now http://www.doe.in.gov/stn/Sections/ISTEP-C/ISTEP-C.html but only to certain fields. Incorrect grade levels are not necessarily a concern because the student will be given the appropriate grade level text.

• Labels were delivered today as a result of Barcode Label files submitted by 8:00 a.m. on August 27.   
• Labels will be delivered on September 14 for Barcode Label files submitted by 8:00 a.m. on September 5.
• The STN Application Center clearly communicated the dates AND the time—8:00 a.m.—that the files were due. 

IF YOU WERE NOT AWARE OF THE 8:00 A.M. DEADLINE, PLEASE BE SURE YOU UNDERSTAND THIS FOR THE FUTURE!! 

To assist those of you who did not understand the 8:00 deadline, we are opening a four-hour window to submit barcode label files from 8:00 a.m. – 12:00 p.m. ONLY on Tuesday, September 11. 

Note:  Barcode labels submitted during this special 4-hour window will be delivered on or before September 28.

ISTEP Retakes

Q: Do we need to submit the 11th and 12th grade retakes for ISTEP+ bar code labels for students retesting in the fall?  Directions do not mention.

A: Yes. For 11th and 12th graders, please include in your data submission only those who are re-testing for GQE. (If you you did not do this during the first ISTEPBAR window/period, you will have another opportunity during the second window/period)

This is a review of previously posted information. Remember that there are two windows (or periods) for submitting Student Test Number (STN) data for the ISTEP+ barcode labels.

Data for the first (current) period can be submitted until August 27 at 8:00 a.m. EDT. If you submit data during this period, labels will be delivered on September 7.

A second collection period will be available August 28 through September 5, 2007, at 8:00 a.m. EDT. This collection period will be for additional STNs only. (No updates will be allowed.) Labels from data submitted during this second period will be delivered on September 14.

A third period, Period C, will be available for corrections only from September 6 at 9:00 a.m. EDT until September 25 at 8:00 a.m. EDT. Information regarding this correction period, including a list of updatable fields, can be found on the DOE-ISTEP-C Data Layout.

A slightly revised version of the Data Layout for the DOE-ISTEPBAR collection has been posted. The new version (08.16.07) updates the end of the Signoff period to match the end of the collection and corrects the collection end-times to reflect the fact that we are now operating under Daylight Savings Time. All times are Eastern Daylight Time (EDT, local time for Indianapolis and most of Indiana) rather than Eastern Standard Time (EST).

Remember that there are two windows (or periods) for submitting Student Test Number (STN) data for the ISTEP+ barcode labels.

PERIOD 1
Data for the first (current) period can be submitted until August 27 at 8:00 a.m. EDT. If you submit data during this period, labels will be delivered on September 7.
SCOREBOARD CLARIFICATION: The "Days till due" gives the number of days until the ISTEPBAR collection changes from a regular collection period to the Signoff period (on August 20); however, you will be able to submit ISTEPBAR data for Period 1 until the morning of August 27 (8:00 a.m. EDT).

PERIOD 2
A second collection period will be available August 28 through September 5, 2007, at 8:00 a.m. EDT. This collection period will be for additional STNs only. (No updates will be allowed.) Labels from data submitted during this second period will be delivered on September 14.

(A third period, Period C, will be available for corrections only from September 6 at 9:00 a.m. EDT until September 25 at 8:00 a.m. EDT. Information regarding this correction period, including a list of updatable fields, can be found on the DOE-ISTEP-C Data Layout.)

When will the labels arrive if I submit data during the collection period 1 or 2?