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Special Education
Collection Alert/Update

Posted	Message
04/24/08	Special Services Count April is the 3rd count for Special Education. It is an informational count only. It is your decision to resubmit data. If your numbers change drastically from 1 day then perhaps you should resubmit.
04/23/08	Special Services Count I apologize for the delay in this response, the count date for SE period 3 was to be April 1. Please adjust your records accordingly. If you submitted for April 2 you can delete all the data submitted under Collection Management. Again, sorry for the delay and inconvenience. - Karla Carr
02/25/08	ALERT - SE vs. CODA Thank you for reviewing the Special Ed vs. Coda Summary Report. The differences you are finding may fall into one of these categories: (1) Incorrect STN numbers reported to CODA or duplicate STN numbers with one reported to SE and the other to CODA. (2) Incorrect corp of legal settlement for the student. Charter school numbers are not valid corporation of legal settlement numbers. Only public corp numbers are allowed. A list of Legal Corp of Settlement numbers can be found on the STN Home Page under Reference Lists: http://www.doe.in.gov/stn/docs/legal.txt (3) Student records submitted in SE after CODA data submitted. The window for reporting data on SE remained open longer than the CODA window. (4) Students in your corporation of legal settlement are incorporated into the CODA report. The DOE-SE collection requires data from your corporation on students that you serve and that the corporation of legal student for the student is accurate. To assist you in verifying these totals we have changed the format of the Special Education vs. CODA Report and added “Students Reported by Corporation”. This report lists the student counts by grade that reported your corporation as the corp of legal settlement. The DOE-SE collection window has closed and we do not expect you to “clean up” the data since the Dec 1 count was based upon the CODA data. We do however, recommend that you continue to use this report as a tool to reconcile data being reported on CODA and the DOE-SE. The Data Manager should continue to work with the Special Education Director in your corporation on future collections of DOE-SE. Again thank you for time and effort.
02/18/08	ALERT - CODA vs SE FYI: On the DOE-SE report the totals are reported for those students that your corporation/school serves. On CODA the students are reported in their corporation of legal settlement. We are in the process of producing a report that will list the count of students by exceptionality that are legally settled in your corporation but being served by another corporation. Then the totals should balance. A message will be sent to the listserv when this report is available. Thank you for checking your data and your reports.
11/29/07	DOE-SE: Count Day is Dec 3 Because December 1 falls on the weekend this year, the Period 2 Special Education (SE) Count Day will be Monday, December 3, 2007. (The SE collection will also begin on that day.)
10/10/07	Q: Is there an official "Count day" to be used for the SE collection? Number one under Counting students infers there is, yet there is no mention that I found on a specific count day in the data layout. A: Yes, the Count Day for the DOE-SE (Special Education) collection is October 1, 2007.