| Date Added |
|
Question and Answer |
| 12/01/05 |
Q |
How should
homebound students be counted? |
| |
A |
Homebound students are counted
on the December 1 collection of DOE-PS on a yearly basis starting
December 2 through December 1 of each year. For the December
1, 2005 collection, report all homebound students from December
2, 2004 through December 1, 2005. |
| |
| 08/17/05 |
Q |
If a student was a special ed referral last year and was
not placed, would I still report that student as a "Y"
on this year's PS report? Or, do I only report those students
who were referred this year and not placed this year as
a "Y"?
|
| |
A |
Data is to be reported for referrals on a yearly
basis. If the student was a spec ed referral this
year and not placed, mark a Y this year. If the student was
a spec ed referral last year and not this year, change to N. |
| |
| 08/03/05 |
|
Data Collection Schedules/DOE-PS
The Data Collection schedule found on the STN Home Page,
has been updated. This schedule includes explanations of
Period 1 and Period 2 for the DOE-PS that you will find referenced
throughout the STN Application Center. The DOE-PS can be
collected for both 2004-2005 and 2005-2006 school year during
the fall months. It is important that you pay particular
attention to the selections for data transfers, scoreboard,
reports, etc.to make sure you are choosing the correct DOE-PS.
The collection schedule updated is for the CALENDAR Year
2005. CALENDAR year 2006 will be updated. The collection
schedule is not limited to the STN Application Center activity,
all collections are covered. We have added a "Reporting
On" column that describes the groups the collection
will cover, i.e. Student, School, Educator, Corporation.
Also a section of DOE Contacts has been added for whom to
contact on each of the collections. Please review and watch
the listserv for further notice on the 2006 schedule. |
| |
| 06/06/05 |
Q |
I thought the fields that are needed for this collection have the due
date
of June marked. I was not going to send data for the fields that were
not
marked June. I will still have the fields in the file just not have
data
in them. Example: I was going to leave The SES field blank for this
collection. Is this correct? |
| |
A |
Not correct, the ses requires codes 1-4. The PS record should be
populated
with the programs and services the student received or status held at
anytime during the school year. You will be reporting a PS record for
students in attendance for the DOE-AT for the year, any student
homebound
or hospitalized, any student in the homeless program, students being
reported on DM, EX, SU, GR, etc. Fields such as SES can be "current
status" of students or can remain the same status that was reported in
December. We are not taking an SES or special ed count at this time. |
| |
| 05/25/05 |
Q |
Do I understand correctly that we should submit every student that has been in our schools at any time this year in preparation for the DOE-AT report, or do we submit students who were in attendance as of a certain date? I think many of us are confused as to who should be uploaded. If we have already uploaded PS records in December, are we only required to upload those who were in attendance after December? |
| |
A |
Attendance records should be reported on ALL students in attendance at each school in your district at any time during the 04-05 school year. Submit the DOE-PS records on these students prior to the DOE-AT. The DOE-AT will use the grade level from the DOE-PS for the student being reported. |
| |
| 05/23/05 |
Q |
Should a student be included in reports of special education students or
be designated as "special education" if he or she has been evaluated as
having a disability but has not been placed under an IEP? (e.g.,
student
is believed after an evaluation to be LD, but the parents do not want to
proceed with an IEP.) |
| |
A |
Students should be included in reports of special education
students or designated as "special education" only if they have been
formally identified (referred, evaluated, case conferenced, found
eligible, IEP developed) and served per IDEA and Article 7. |
| |
| 04/12/05 |
Q |
We will need to gather the transportation information from
students to
put
into our SIS program. How do we instruct students to answer
whether
they
ride the bus or not? They may ride periodically, ride with
a friend,
have
parents drop them off. Do we mark them as yes if they ride
the bus at
all? I found the statements "The student is counted when
the student is
a
bus rider as of the count day. Absent or not." a bit confusing.
At
first I thought we had to know if they rode the bus on count
day but the
absent or not took care of that. So, why then can't we just
mark a
student yes if bus transportation is provided to them whether
they use
it
every day or not? |
| |
A |
Transportation has been part of the Form30a collected by
the Division of
School Finance for many years. Check with the administrators
of your
corporation as to how this data was gathered. Talk with the
administrators
to let them know this is now collected by student. If the student
rides
the bus, they are counted on count day.
The definition
of Eligible Pupils are found in I.C. 21-3-3.1-2.1. "Eligible
pupils are
those counted in ADM, enrolled in grades K-12, and transported
more than
one
(1) mile or a preschool child who is transported for purposed
of
attending a
special education program under IC 20-1-6-14.1, regardless
of the
distance
transported." |
| |
| 03/15/05 |
Q |
After looking at the PS layout (02.09.05), #1 under reporting
a student,
it is my understanding we are to report any student in attendance
at any
time during the year. Is there a reason to report a student
who has
withdrawn but has been reported earlier on the Oct. 1 and/or
the Dec. 1
report? This seems a little redundant and creates more work. |
| |
A |
The DOE-PS will eventually replace the monthly stn lookup
file for
students who already have an stn number. The DOE-PS will give you the
opportunity to report the data on the student when the student is in your
district. For the June collection, yes you should send a record for every
student that was in your district with the information you know about the
student at the time they were in your district. There will be some
redundancy in the collections until we are all on the same page. |
| |
| 02/21/05 |
Q |
Can
I get a clarification on which non public schools students
you need transportation info on? After reading page
1, under the "Reporting a Student" section my
understanding is as follows: The only private school students
that you need busing info on are those students with a
disability that are riding our buses, not all private school
students riding a bus." |
| |
A |
Nonpublic schools do not report transportation
information, this is for public schools only. We will make
the clarification on the data layout. Thank you. |
| |
| 11/29/04 |
Q |
On
the PS report Field 20 ESEA Title 1 Participant. On the
previous layout this field was not due until the end
of the year. Now with the new field it says "December
1 or next collection up to the End of School Year".
Does this mean we can wait until the next collection
in February to add Title 1? |
| |
A |
Yes, you can. Whatever is easiest for
you. That piece of data is not needed until the end of the
year. But if you have a child who gets Title I in Oct and
leaves your school, you can report this student for Title
I services. |
| |
| 11/24/04 |
Q |
Regarding
Corp of Legal Settlement: |
| |
A |
A list of Legal Settlement Corporations
and their numbers can be found on the STN page. www.doe.in.gov/stn/welcome.html
Students that live out of state and attend
school in Indiana should have a legal settlement of 9999.
Corp of legal settlement, use public school
Corporation numbers and 9999 for out-of-state. Charter schools/Corps
are not used. |
| |
| 11/24/04 |
Q |
DOE-PS
data collection is for ALL students. |
| |
A |
The grade level for every student being
educated/served is obtained from this record. The DOE-PS
record must exist with the correct grade level or age appropriate
level for exceptional learners.
DOE-PS must be submitted prior to the DOE-ME. |
| |
| 11/24/04 |
Q |
Regarding
school number: |
| |
A |
Blank school number is no longer accepted.
9999 should be used for students who transfer out-of-state
for services and reported on the ME and PS as such. For example
Exceptional Learners can be transferred out-of-state for
services.
Regarding Facility Type: When the school number
is 9999, facility should be used to identify the type of
facility that the student was transferred out to. Out-of-state
and not applicable were added to the field specifications
for facility type. Facility type of Not Applicable, code
99, is the default code for all other students. Considered
as a placeholder for the file itself. |
| |
| 11/24/04 |
Q |
Regarding
the December 1 collection: |
| |
A |
December 1 is the count date for DOE-ME
and for exceptional learners.
Students that are being counted on the DOE-ME
should also be reported on the DOE-PS with the same school
and corp of legal settlement combination to be reported on
the DOE-ME.
December 1 is the count date for Exceptional
Learners for federal and state reporting. Students should
be reported on the DOE-PS by the school and/or corp providing
the educational service on December 1. Students receiving
services on December 1 must be included.
Other fields on the DOE-PS, i.e., school choice,
homeless, special education referral, gifted and talented,
homebound/ hospital, and Title I participant, do not have
specific due dates, but records can be submitted for those
students served after October 1 and including December 1.
So if you no longer serve a student because they transferred
to another school, but you identified them as a homeless
program participant and did not report this data in the October
1 collection, submit a record for these students during this
December 1 collection. If the student has not transferred
out and has been identified in any of these other areas,
include this data in the student record for the December
1 count. The data on DOE-PS will be collected again before
the end of the school year. Students being served on December
2 should not reported until the next collection of DOE-PS. |
| |
| 10/13/04 |
Q |
On
the DOE-PS Reports If a child has a communication disorder
09 and only goes to speech what code do you use for field
11 for school age kids? |
| |
A |
You will need to check with the Special
Education Director in your corporation on how to code field
11. |
| |
| 10/13/04 |
Q |
For
field 21 what do you put if it does not apply to any
of the students in the building. Field #1 is not blank
it contains the school number? |
| |
A |
When reporting this field in December,
leave the field blank as stated in the data layout. |
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