STN FAQ>DOE-ME

Frequently Asked Questions
11. DOE-ME

Date Added		Question and Answer
03/02/07	Q	We have a hearing impaired student who is attending a special school in Ohio 4 days a week and attending our school one day a week. I believe the intention is for him to attend here full time next school year. He may be attending 2 days a week before the end of the year. How do I count him in reports? Is he a dual enrollment? Do I need to track his attendance. He does live in our school district, but not our elementary attendance district.
	A	Count this student on the DOE-ME Membership report as a "resident attender" because he is legally settled in your corporation not as a dual enrolled student. Count the student on DOE-SE Special Education if you are providing SE services. Count the student on the DOE-AT Attendance from the beginning to the end of the school year or students exit date. A warning message will be on the transfer results on this student on the DOE-AT that there are not enough days between... because you will submit for 1 day a week of attendance, 30 days of attendance for the school year for 30 weeks. The data is accepted just a warning is provided on the transfer. You count this student on the DOE-PE October 1 Enrollment if the student was enrolled in one of your schools on Oct 1. Count this student at the school where the student is receiving services in all of the collections.

09/12/06	Q	We serve students in a nonpublic school for Title I services for 2 days a week, 30 minutes per day after school. Can we count these students on our membership report as dual enrolled?
	A	No, because you serve these students after school. If the students were being served during the regular school day, general instruction, you could count them on membership.

12/07/05	Q	I am receiving the following error message when I do my ME report and I don’t know what to do. Please help. : Reporting Corporation (4790) cannot be the Corporation of Legal Settlement (4790) and the Corporation of Legal Settlement must exist or be '9999' for ADM Type of 3.
	A	ADM Type 3 is a cash transfer. The student that is a cash transfer from a district in Indiana will have a state assigned corporation number and that number can be found in the Application Center under the LOOKUP menu, then under School and Corp Lookup. Students that are cash transfers and come from OUT-OF-STATE are NOT Applicable and are not to be included in your ADM count. Please review the data layout for ADM Type Definitions and Category of Student table. NOTE: If you reported 9999 in 05-06 Period 1 collection of DOE-ME (Sep count) for ADM Type 3, you will be contacted with details for making corrections.

09/27/05	Q	Could it be then that any record that was sent by mistake is just there until the clean up time? I printed out the ME download roster and if I take the ones off that enrolled after the 16th or that had the wrong grade level on the first run, then the numbers are correct. I think I read that there would be a cleanup time.
	A	To correct the grade level you can submit them again. To delete the records you can lookup the stn and delete the Membership record by clicking on the Membership tab and then click on the red x.

09/16/05	Q	Foster Students that are placed in our corporation from another corporation Do I put them on our ME and record the corporation of legal residence as the other corporation's number?
	A	Foster kids are counted as Placements In on the ME for the corporation who are educating them. The corporation of legal settlement for them is the corporation where they came from.

09/16/05	Q	We have a few students who are incarcerated in Pendleton (has state institution number), Muncie, Kokomo. Muncie and Kokomo tend to be shorter term placements, but still those fellows are not actually sitting in a seat on count day and those facilities don't seem to have institution numbers? How do we count these students? How do we know if an institution has a state institution number? Where do we find that info? a. Would a Pendleton prison placement for juveniles be a "transfer out?" b. Would a Muncie or Kokomo juvenile shorter term detention placement be a what? This placement was determined by the court system in a place outside our school corp. How do I count these kids--as ours or theirs?
	A	First and foremost schools should ask themselves are the students enrolled and receiving services from their corporation on count day (this is particularly true of the juvenile institutions). My guess in those cases the answer is no and they are not entitled to count them. Is the institution serviced by their own teachers or is the school corporation where the institution is located providing the services? If the corporation where the institution is educating these kids they would be counted by that corporation as a Placements In and the corporation of legal settlement would be billed for the expense by the educating corporation giving credit for state support received. If the institution is providing all of the services no school corporation would be counting them. Transfers out in almost all instances are for educational reasons - detainment in a juvenile institution does not qualify for educational reasons.

11/29/04	Q	We are sending a teacher to a private school, the student is never in our building. I can see that we enter 9999 on the Programs & Services report, but I’m not sure on the Membership report.
	A	Use the school number where the teacher comes from on the DOE-ME. Report only on students that have legal settlement in your district.

11/15/04	Q	I guess I am confused on the Placement In. This student resides in our district, but the courts have placed him a therapeutic day program (an outside agency) and will transition him into one of our schools in January if all goes well. We do not provide instruction-he does not attend, but we were directed to enroll him in our schools via the courts. I'm not sure what to do with him.
	A	Your corporation does not count the student on the DOE-ME since you are not providing educational services.