STN>Memorandum: Chronic Disease Report (DOE-CH) for the 2007-2008 School Year

M E M O R A N D U M

TO:	Superintendents
FROM:	Karla Carr, Manager, Data Collection and Reporting Educational Information Systems Phyllis J. Lewis, MSN, Coordinator of Health Services Division of Student Services
DATE:	October 29, 2007
SUBJECT:	Chronic Disease Report (DOE-CH) for the 2007-08 School Year

Public Law 166-2007, Section 8 requires school corporations to report the number of students in the school corporation who have a chronic disease, by disease category. Please share this memo with your school nurses.

The number of students who have a chronic disease will be reported on DOE-CH Chronic Disease. This is not an STN Application Center collection. This corporation level report will be collected electronically on the DOE-Online, with corporation number and PIN access required. It is a count of students by category. A student may be counted in multiple categories but may be counted only once in the unduplicated column.

The law defines “chronic disease” as asthma, diabetes, and any other disease the Department of Education determines is significant for the school corporation to report. In determining the list of diseases to be reported, the Department used a descriptive definition of “any physical or mental condition that requires long-term monitoring and/or management to control symptoms and to shape the course of the disease.” The Department reviewed information from the United States Department of Health and Human Services, Centers for Disease Control and Prevention, Pediatrics texts, and a previous count taken in 1998 by the Department’s Division of Special Education. School nurses are familiar with the listed conditions.

The count will be taken on December 3, 2007. Although the law likely contemplated a September 14 collection date, December 3 has advantages. Principal among these is that school nurses will have better information about conditions affecting students. We explained our rationale for using a December collection to the General Assembly’s Health Finance Commission, and the members accepted the decision.

The deadline for submittal of this information is January 11, 2008.

The categories listed below will be collected.

Chronic Disease Category

ADHD

Allergy - Food

Allergy - Insects

Allergy - Latex

Allergy - Medication

Anxiety Disorders

Asthma - Severe

Asthma - Moderate

Asthma - Mild

Bipolar Disorders

Cancer/Tumor (includes Leukemia, Lymphoma)

Cardiac/Heart Disease

Cerebral Palsy

Chromosomal Abnormalities (excluding Down’s Syndrome) (includes Prader-Willi, fragile X, Marfrans, Klinefelter, Turner, and Willams)

Conduct Disorder

Crohn’s Disease

Cystic Fibrosis

Depression

Diabetes, Type I

Diabetes, Type II

Eating Disorders (includes Anorexia, Bulimia)

Epilepsy

Hematological -Anemia

Hemophilia

Sickle Cell

Juvenile Rheumatoid Arthritis

Osteogenesis Imperfecta

Muscular Dystrophy/ALS

Multiple Sclerosis

Methocillin Resistant Staphylococcus Auras (MRSA)

Obsessive Compulsive Disorder

Oppositional Defiant

Post Traumatic Disorder

Seizures (Various)

Spina Bifida (includes Myelomeningocele, Neural Tube Defect)

Tourettes

Other physical condition that requires long-term monitoring and/or management

Other mental condition that requires long-term monitoring and/or management

Total Number of Unduplicated Students

If you have questions concerning the submittal of the DOE-CH, please contact the EIS Help Desk at 317-234-5276 or the DOE-Online support at stn_support.doe.in.gov.