| General |
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| |
|
TOTALS |
| 1.
Are permanent records stored electronically? |
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- A.
yes
|
153 |
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- B.
no
|
144 |
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School
Corporations Not Reporting |
39 |
| 2.
Are electronic permanent student records maintained: |
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- A.
Centrally (in the central office or other single location)
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58 |
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- B.
At the building where the student attends
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219 |
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- C.
Other off-site location
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11 |
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School
Corporations Not Reporting |
48 |
| 3.
Choose the statement which best describes you school
corporation: |
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- A.
All buildings use the same student accounting software
for maintaining student records.
|
216 |
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- B.
All High Schools and Middle schools use the same software,
but elementaries use another.
|
55 |
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- C.
All High Schools use the same software, all elementaries
use a different software, and middle schools use another.
|
5 |
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- D.
All school levels (H.S., M.S. Elem.) use different student
accounting system software.
|
5 |
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- E.
The decision is made at the building level, so even the
same levels may use different software for student accounting.
|
13 |
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School
Corporations Not Reporting |
42 |
| 4.
Do other school programs that are required to keep records,
(e.g., Title I, Special Education, etc.) have access
to the
master file and are these data maintained there? |
| |
- A.
Yes, all school-related data are stored in the main data
base.
|
71 |
| |
- B.
Some of these data are stored in the main data base (either
centrally or in the individual school building), and some
are stored in separately created data bases.
|
94 |
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- C.
No, almost all special program data are stored in separately
created data bases
|
129 |
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School
Corporations Not Reporting |
42 |
| 5.
IF special program data are stored in separately created
data
bases, the decision about which data base software to use
is made by: |
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- A.
The superintendent or principal;
|
75 |
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- B.
Other administrator in charge of Information Technology;
|
76 |
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- C.
The program administrator or teacher;
|
132 |
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- D.
Vendor or other outside party.
|
6 |
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School
Corporations Not Reporting |
47 |
| 6.
Do school building sites have access to permanent records
electronically? |
| |
- A.
Yes
|
145 |
| |
- B.
No
|
148 |
| |
School
Corporations Not Reporting |
43 |
| 7.
Is there an official backup and disaster recovery plan?
(This
generally includes off-site storage of backups and a plan
to recover data and services in the event of a disaster.) |
| |
- A.
Yes
|
207 |
| |
- B.
No
|
86 |
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School
Corporations Not Reporting |
43 |
| 8.
How often is the plan reviewed? |
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- A.
Not applicable
|
64 |
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- B.
Regularly. At least once per year and at other intervals
as deemed necessary
|
111 |
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- C.
Whenever software or hardware changes.
|
65 |
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- D.
Only when a problem occurs
|
23 |
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- E.
Rarely if ever
|
29 |
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School
Corporations Not Reporting |
44 |
| 9.
IF there is an official backup and disaster recovery
plan,
does this also apply to any special program data bases that
may be maintained apart from the main system? |
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- A.
Not applicable
|
124 |
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- B.
Applies in all cases and is monitored for compliance
|
34 |
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- C.
Applies in most cases and is monitored for compliance
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41 |
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- D.
Applies in all cases, but is not monitored
|
45 |
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- E.
Does not apply
|
46 |
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School
Corporations Not Reporting |
46 |
| Networks |
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|
|
| 1.
Are all administrative offices in individual buildings
networked
to the central office? |
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- A.
All are networked
|
190 |
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- B.
Most are networked
|
14 |
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- C.
A few are networked
|
11 |
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- D.
None are networked
|
82 |
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School
Corporations Not Reporting |
39 |
| 2.
Are administrative offices connected to the Internet? |
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- A.
All are connected
|
259 |
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- B.
Most are connected
|
17 |
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- C.
A few are connected
|
15 |
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- D.
None are connected
|
6 |
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School
Corporations Not Reporting |
39 |
| 3.
When student data are transferred from one level to another
(such as when a student enters H.S. or middle school) student
record updates are: |
| |
- A.
All completed electronically
|
151 |
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- B.
Some are completed electronically but some are manually
entered
|
95 |
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- C.
All data are manually entered at the new level
|
49 |
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School
Corporations Not Reporting |
41 |
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