Posted: Thu, 09/29/2011 - 3:41pm Updated: Mon, 07/30/2018 - 1:53pm

DATA REPORTING GUIDE

Data Report Reason for Submitting A-F APR* (Public) School Types that Report
Additional Student Info (AD) Reporting of student specific data to complete information on the student groups of high ability (IC20-36), homelessness, foster placed, 504 services and students of military families (HEA1319) during the school year. This information is used for both federal and state reporting.    Yes Public
Alt Education (AL) Qualifying school corporations report the number of full-time equivalent students who were enrolled in an alternative education program for Alt-Ed funding formula. (IC 20-20-33, IC 20-30-8)   Yes Public with Program
Attendance for Real Time submitters (AT) Used for federal and state reporting (IC 20-33-2-3.2, IC 20-33-2-14,) chronic absenteeism rate (IC 20-208-8) and assessment participation rate. Yes Yes Public
Attendance for Enrollment Mobility submitters (AT) Used for federal and state reporting (IC 20-33-2-3.2, IC 20-33-2-14), chronic absenteeism rate (IC 20-208-8) assessment participation rate. Yes   Accredited Non-public
Course Completion (CC) Used for federal reporting, identifying course taking trends, examine progress toward meeting state goals for dual credit participation, and for research on the effectiveness of course-taking patterns. Used to fulfill data requests and connect grades 4-8 Math/ELA students to teachers for Educator Evaluation. (APR IC 20-20-8-8) Yes Yes All
Certified Employee  (CE) Used for federal and state reporting, teacher retention (IC 20-29-2-4) and creditable services for licensing purposes (511 IAC 16-2-7(a))   Yes All
Certified Position (CP) Used for federal and state reporting, program monitoring, calculation of average class size (IC 20-20-8-8). Used to connect grades 4-8 Math/ELA teachers to students for Educator Evaluation.   Yes All
Dual Credit (DT) Report Dual Credit earned over summer or not reported on prior school year CC.
Used to calculate CCR metric of graduates for A-F and identification of student accountability for APR (IC 20-20-8-8)
Yes Yes All
(Optional if schools needs to report)
Educator Evaluations (EE) Allows schools to identify student-to-teacher linkages that will be used to assign student Individual Growth Measure scores to grades 4-8 Math/ELA teachers for the purpose of educator evaluations. (511 IAC 10-6-4(a))     Public
Enrollment and Mobility (EM) Used to identify students for accountability in nonpublic schools and obtain data required for the management of the Choice Scholarship program. Used to validate student enrollment for MV, SV, TL, TB, LM, and AT data reporting. Yes   Accredited Non-public
Educator Results (ER) Used for reporting the final summative rating on each educator in school corporations  IC 20-28-11.5-9     Public
Discipline Report (ES) Used for state and federal Reporting. IC 20-34-6 Arrest/IC 20-34-6 Bullying/IC 20-26-18 Gang/IC 20-20-40-13 Restraint/Seclusion/IC 20-20-8-8 Suspension/Expulsion Yes Yes Public
Deaf & Blind
Evaluation (Special Ed)  (EV) Used to ensure schools meet timeline compliance. (Federal law 34 CFR §300.301(c) State 511 IAC 7-40-5(d))   Yes Public
Graduates (GR) Used to calculate graduation rate (IC 20-26-13), and to determine schools performance awards; Annual Performance Grant (IC 20-43-10-3 Version C) Mitch Daniels Scholarship(MDEGS) (IC 21-12-10) and Honors Diploma Award (IC 20-43-1-3) Yes Yes All
Homebound/Hospitalized (HB) Used for federal and state reporting, State Tuition Support-Basic, Complexity and FDK funding. (511 IAC 7-42-12)     Public
IREAD-3 Exemption (IR) Reporting of students who did not pass IREAD-3 and are exempt from participating in further IREAD administrations. (511 IAC 6.2-3.1) Used in school participation rate calculations.     All
LEP/ISTEP+  (LE) Used to determine first-year (to U.S. schools) Limited English Proficient (LEP) students enrolled in school corporations implementing the ISTEP+ Flexibility for first-year LEP students for accountability calculations. Yes   All
English Learner and Immigrant (LM) Used for data needs of the Office of English Learning & Migrant Education including data needed for the assessment for EL students. Used for Title III (fed grant) and Non-English speaking program (state grant).   Yes Public
Deaf & Blind
Choice
(Non-Public if participating)
Membership for Adult Learners (MA) Used to figure FTE for Adult Learner Programs. Funding amounts are a separate line item in state budget and not funded by state tuition support basic complexity.  (IC 20-43-4-2)     Public w/Adult Program
Membership (ME) Used to determine membership (ADM) and Full Day Kindergarten information.  Used for calculating basic tuition support and complexity grant funds (IC 20-43-4-2, 511 IAC 1-3-2) Used to generate Public Corporation Transfer Report (IC 20-51-4-12)     Public
Deaf & Blind
Non-Certified & Other Personnel (NE) Provides Special Education Staff/Aids that may not have been reported on CE. Provides information on all non-certified staff. (511 IAC 7-46-4) (IC 20-19-2-8, IC 20-19-2-16)     Public
Deaf & Blind
Dept. of Corrections
Pupil Enrollment (PE) Official enrollment counts for posting on Compass. Sets 9th grade Cohort; used for Title funding, grants and common school loans. Used for Federal reporting. Yes Yes All
(Generated from RT-EM)
Real Time Access (RA) Used for schools to gain access to a student’s Indiana IEP they are responsible and managing but the student is not enrolled and being educating by that school.     Public
Real Time (RT) Used to generate pupil enrollment, free & reduced counts, determine cohort & calculate grad rate. Used to validate student enrollment for ME, SE, TL, TB, LM, AT, TI, EV, and TR data reporting.  (IC 20-19-3-9.4) Yes Yes Public
Deaf & Blind
Dept. of Corrections
Non-Pub educating Public
Special Education (SE) Used to calculate State Tuition Support Special Ed Funding (IC 20-43-7) Federal and State reporting; monitoring under Article 7 (511 IAC 7-46).   Yes Public
School Personnel Number  (SPN) Identifies staff for state reporting. Reports content of initial license (IC 20-28-11.5-9) Required to report CE/CP/CC, EE, and ER.     All
Student Test Number (STN) Identifies Students for all state and federal reporting. (IC 20-19-3-9.4)     All
Curricular Materials Assistance (TB) (formerly Textbook Reimbursement) Used to compensate schools for free curricular materials (textbooks) provided to free or reduced meal eligible students through a line item in the Department of Education's budget. (IC 20-33-5-7, IC 20-35-5-2, IC 20-18-2-2.7)     All if participating
(Choice Schools that do not include fees in their tuition)
Title 1 (TI) Reported to measure usage of Title 1 dollars and implementation of Title 1 programs. Reports Title 1 services a student received or was eligible to receive; state and federal reporting.     Schools w/Title Programs
Testing Accommodations (ILEARN, IREAD-3, ISTEP+ Grade 10) Used to report students requiring accommodations due to CSEP, EL or 504 services. Required for assessment vendor uploads.     All
(As Needed by Schools for testing)
Testing Labels (ECA) Vendor Uploads, Data Verification for Accountability Yes Yes As Needed by Schools for testing
Testing Labels (WIDA) Vendor Uploads, Data Verification for Accountability Yes Yes All
Testing Labels (ILEARN, IREAD-3) Vendor Uploads, Data Verification for Accountability Yes Yes All (Generated from RT/EM)
Testing Labels (ILEARN Biology ECA, ILEARN U.S. Government ECA) Vendor Uploads, Data Verification for Accountability Yes Yes All
(As Needed by Schools for testing)
Testing Labels (ISTEP+ Grade 10) Vendor Uploads, Data Verification for Accountability Yes Yes All (Generated from RT/EM)
Testing Labels (I AM) Vendor Uploads, Data Verification for Accountability Yes Yes Generated from RT/EM/IIEP
Termination (Special Education)  (TR) Reports reason students exit special education services. (511 IAC 7-46-4, IDEA Section 618)   Yes Public

Choice Specific Reports

Choice Scholarship Students (CS) Report student information on eligible students applying for Choice Scholarship as part of the application process for Choice students. Choice Funding     Choice
Voucher Endorsement Forms (EF) Used to obtain signed voucher endorsement forms for eligible Choice Scholarship students. Receipt of signed endorsement form enables the Dept. to make Choice voucher distributions to the eligible school on the student’s behalf. Choice Funding, Choice Pro-Rated Refunds (IC 20-51-4-10)     Choice
Membership for Vouchers (MV) Used for tracking membership of choice scholarship students and is required for Choice school to receive funding.  Choice Funding (IC 20-51-4)     Choice
Special Ed for Vouchers (SV) Used for state reporting and for determining special education funds to be included in a student’s Choice Scholarship. Choice Special Education Funding (IC 20-51-4-4(a)(2))     Choice
General Reports (not submitted through STN Application Center)
Certification of Instructional Days (CID) Verification for AT, EV – supported by Accountability     All
School Calendar (CL) Allows input of all collection data – supported by Accountability     All
Direct Certification (DC) and Direct Verification (DV) E-Rate (Free/Reduced data) – supported by School Nutrition     All
Master File (MF) Allows input of all collection data, provides contact information for DOE communications and serves as the school directory for DOE applications.     All

*APR data is required by IC 20-20-8-8
V07.27.18