Posted: Mon, 09/19/2011 - 9:53am Updated: Tue, 10/16/2018 - 9:39am

CNP Web - allows sponsors to maintain their sponsor and site information, and order commodities. 

The Food Distribution Program (FDP) is one of the Child Nutrition Programs administered by the Indiana Department of Education (IDOE). Through this program, eligible institutions, also known as Recipient Agencies (RAs), are able to receive food made available by the United States Department of Agriculture (USDA) called USDA Foods. USDA Foods are foods purchased by the USDA and donated to school districts for use in their food service operation. Institutions eligible to receive USDA Foods include National School Lunch Program (NSLP) and Summer Food Service Program (SFSP) sponsors. USDA Foods are distributed to eligible institutions via contracted warehouses throughout the state of Indiana. These donated foods help meet the nutritional needs of children in schools and summer programs.

 

If you are a School Food Service Professional and would like to be added to our FDP email listplease Click Here

 

**NOTE: Please remember to have school staff available to receive commodity deliveries or make alternate arrangements with your warehouse during adverse weather conditions, school breaks/holidays, recess or other inopportune times.

 

  • Sponsors must currently be on the National School Lunch Program or Summer Food Service Program (SFSP).
  • Sponsors on the NSLP must have submitted claims for one year.
  • The sponsor’s meals cannot be vended or catered.
  • USDA Foods in the National School Lunch Program White Paper - An overview of how USDA Foods are provided to the National School Lunch Program.

AllocationsThe Allocations Process

  • The United States Department of Agriculture (USDA) makes all decisions regarding whether a commodity is purchased, shipped and/or cancelled.
  • Commodity allocations will be posted on a weekly basis from September through April during the school year.
  • Allocations will be posted monthly based on the choices made from the Recipient Agency's annual pre-order survey.
  • Inventory is filled based on the commodities residing at the warehouse at the time an allocation is posted.
  • Items that are back ordered will be filled when they become available.

When an allocation is posted you will need to:

  • Log into CNPweb
  • Select the Allocations Tab on the R/A Summary page to view the most recent allocation.
  • It is good practice to cross-reference your allocations with your pre-order survey to know which items are at the warehouse and ready to be ordered.
  • Some individual RAs may or may not be allocated any new commodities for the following reasons.
    • The commodities allocated were not the items requested on your pre-order survey.
    • All commodities have been received thus far and are up to date.
    • The commodity ordered has not arrived at the warehouse for a particular month.

Bonus Allocations

  • At times, State agencies are able to obtain additional USDA Foods from special purchases made by the USDA which are known as bonus USDA Foods. Bonus USDA Foods are allocated on a Fair-Share basis with no charge to the RA's Entitlement. They are allocated to RAs on a fair-share basis based on the number of meals claimed in the NSLP. A Fair-Share Bonus offering distributes the cases as equitably as possible thus assuring each Recipient Agency receives their fair share.

OrderingOrdering Direct Delivered Items

Direct Delivered products are also known as brown box, cases and/or end products.

To place a commodities order:

  1. Log in to the CNP web and click on the Food Distribution Program green puzzle piece. RAs will use the same login information as used in the NSLP.
  2. Read the update and message screen. Then, scroll to the bottom of the screen and click the continue button.
  3. Click the current program year.
  4. You should arrive at the RA Summary Page.
  5. Click the "Orders" tab.
  6. Click the gray colored "Add Order" box.
  7. Click the blue link for the site you wish to place an order. You will have to do this for each site separately. 
  8. Select the delivery period week in which would like to receive your order from the drop down box at the top of the page.
  9. Enter the number of each product you would like to order in the white box under the Order Qty column. The total number of products in your inventory will decrease as it is placed on an order form. 

Things to Remember:

  • There is a minimum of 10 cases per order. If the order is less than 10 cases there will be a $15 drop fee from your assigned warehouse.
  • The deadline to order brown box product to be delivered from the warehouse to the RA is by Wednesday at 4PM Indianapolis time of the week before you wish to receive the order.
  • School staff must be present to inspect and accept USDA Foods orders.
  • If there is a missed order, the RA may be subject to a restocking fee by the warehouse and will need to place a new order.
  • A listing of all future order periods still available for all your delivery locations can be downloaded as a Data Extract. Extracts are available from the “Purple-School Nutrition Program” puzzle-piece. Click here for Instructions on Downloading Extracts.

Warehouses and DeliveriesSchool Corporation Responsibilities 

  • Unfortunately, shipments may be made during inopportune times such as school/holiday breaks, recess, lunch, etc., however, there should be staff appointed/available to receive and verify each delivery.
  • Warehouses make deliveries twice per month.
  • Get to know your warehouse personnel and driver.
  • On school breaks and snow days, you may want to alert the warehouse/delivery driver that you will be closed and no one will be available to accept the delivery.

Contacting Your Warehouse

Warehouse Delivery Locations

ProcessorsNew Food Service Directors, it is a good practice to check your pre-order survey and with IDOE to see if you have unused diverted raw (bulk) pounds. Please remember to monitor your diverted raw product inventory via your broker, processor and/or ProcessorLink and K12 Foodservice.

Agencies receiving USDA foods through the National School Lunch Program (NSLP) can select Direct Diversion processing for receiving finished end-products. Direct diversion processing is the process of sending selected bulk USDA foods pounds directly to selected processors to process into finished end-products. With this option, each participating agency is directly responsible for selecting their processors and choosing the finished end-products through a procurement process. Pounds used or "drawn down" are not monitored in the CNPweb. RAs must check K12 Foodservice and ProcessorLink for current their product balances.

K12 Food Service and ProcessorLink

Training and WebinarsThe following trainings are designed for all Food Distribution Program related staff:

DoD Fresh ProgramThe DoD Fresh Program is an optional program and participation is not required. If you decide to participate, you will set aside a portion of your USDA Foods entitlement dollars. You can commit as much of your entitlement to the program as you choose. USDA will handle all bills up to the amount of the entitlement you set aside. 

Newsletters

2018
2017

Recalls

USDA Foods ResourcesUSDA Foods Resources

USDA Foods Distribution Regulations and Policies

USDA Inspection and Recall Information

Food Distribution Complaints

USDA Foods Available List and Material Price Files

CONTACT US

Cheryl Moore, Food Distribution Program Specialist

Phone: (317) 234-2516  |  Email: cmoore@doe.in.gov
Contact Cheryl with questions regarding, USDA Foods Direct Delivered (Brown Box), Annual Pre-order survey, DoD Fresh Fruit and Vegetable Program, State Contracted Warehouses, Summer Food Service Program (SFSP) USDA Foods

Linda Smith, Food Distribution Program Specialist

Phone: (317) 232-0859  |  Email: lrsmith@doe.in.gov
Contact Linda with questions regarding, USDA Foods Direct Diverted (Raw/Bulk Pounds), Processors and Processing, Brokers, and Manufacturers.