The Food Distribution Program (FDP) is one of the Child Nutrition Programs administered by the Indiana Department of Education (IDOE). Through this program, eligible institutions, also known as Recipient Agencies (RAs), are able to receive food made available by the United States Department of Agriculture (USDA) called USDA Foods. USDA Foods are foods purchased by the USDA and donated to school districts for use in their food service operation. Institutions eligible to receive USDA Foods include National School Lunch Program (NSLP) and Summer Food Service Program (SFSP) sponsors. USDA Foods are distributed to eligible institutions via contracted warehouses throughout the state of Indiana. These donated foods help meet the nutritional needs of children in schools and summer programs.
If you are a School Food Service Professional and would like to be added to our FDP email list, please Click Here
**NOTE: Please remember to have school staff available to receive commodity deliveries or make alternate arrangements with your warehouse during adverse weather conditions, school breaks/holidays, recess or other inopportune times.
- Sponsors must currently be on the National School Lunch Program or Summer Food Service Program (SFSP).
- Sponsors on the NSLP must have submitted claims for one year.
- The sponsor’s meals cannot be vended or catered.
- USDA Foods in the National School Lunch Program White Paper - An overview of how USDA Foods are provided to the National School Lunch Program.
Pre-Order Survey Forms
- Pre-Order Survey Frequently Asked Questions
- Pre-Order Survey Usage by Item Worksheet for Direct Delivered (Brown Box)
- Pre-Order Survey Commodity Worksheet
Pre-Order Survey Resources
- List of SY2019 Direct Deliver (Brown Box) USDA Foods Products for Indiana
- List of SY2019 Bulk/Raw Products for Indiana
- List of Processors by Product Code and Product Name
- Brokers and Companies Represented SY19 (Updated 10-16-18)
- USDA Material Pricing Files
- USDA Food Distribution Fact Sheets
Training, Webinars and Presentations
The Allocations Process
- The United States Department of Agriculture (USDA) makes all decisions regarding whether a commodity is purchased, shipped and/or cancelled.
- Commodity allocations will be posted on a weekly basis from September through April during the school year.
- Allocations will be posted monthly based on the choices made from the Recipient Agency's annual pre-order survey.
- Inventory is filled based on the commodities residing at the warehouse at the time an allocation is posted.
- Items that are back ordered will be filled when they become available.
When an allocation is posted you will need to:
- Log into CNPweb
- Select the Allocations Tab on the R/A Summary page to view the most recent allocation.
- It is good practice to cross-reference your allocations with your pre-order survey to know which items are at the warehouse and ready to be ordered.
- Some individual RAs may or may not be allocated any new commodities for the following reasons.
- The commodities allocated were not the items requested on your pre-order survey.
- All commodities have been received thus far and are up to date.
- The commodity ordered has not arrived at the warehouse for a particular month.
- At times, State agencies are able to obtain additional USDA Foods from special purchases made by the USDA which are known as bonus USDA Foods. Bonus USDA Foods are allocated on a Fair-Share basis with no charge to the RA's Entitlement. They are allocated to RAs on a fair-share basis based on the number of meals claimed in the NSLP. A Fair-Share Bonus offering distributes the cases as equitably as possible thus assuring each Recipient Agency receives their fair share.
Ordering Direct Delivered Items
Direct Delivered products are also known as brown box, cases and/or end products.
To place a commodities order:
- Log in to the CNP web and click on the Food Distribution Program green puzzle piece. RAs will use the same login information as used in the NSLP.
- Read the update and message screen. Then, scroll to the bottom of the screen and click the continue button.
- Click the current program year.
- You should arrive at the RA Summary Page.
- Click the "Orders" tab.
- Click the gray colored "Add Order" box.
- Click the blue link for the site you wish to place an order. You will have to do this for each site separately.
- Select the delivery period week in which would like to receive your order from the drop down box at the top of the page.
- Enter the number of each product you would like to order in the white box under the Order Qty column. The total number of products in your inventory will decrease as it is placed on an order form.
Things to Remember:
- There is a minimum of 10 cases per order. If the order is less than 10 cases there will be a $15 drop fee from your assigned warehouse.
- The deadline to order brown box product to be delivered from the warehouse to the RA is by Wednesday at 4PM Indianapolis time of the week before you wish to receive the order.
- School staff must be present to inspect and accept USDA Foods orders.
- If there is a missed order, the RA may be subject to a restocking fee by the warehouse and will need to place a new order.
- A listing of all future order periods still available for all your delivery locations can be downloaded as a Data Extract. Extracts are available from the “Purple-School Nutrition Program” puzzle-piece. Click here for Instructions on Downloading Extracts.
School Corporation Responsibilities
- Unfortunately, shipments may be made during inopportune times such as school/holiday breaks, recess, lunch, etc., however, there should be staff appointed/available to receive and verify each delivery.
- Warehouses make deliveries twice per month.
- Get to know your warehouse personnel and driver.
- On school breaks and snow days, you may want to alert the warehouse/delivery driver that you will be closed and no one will be available to accept the delivery.
Contacting Your Warehouse
Warehouse Delivery Locations
New Food Service Directors, it is a good practice to check your pre-order survey and with IDOE to see if you have unused diverted raw (bulk) pounds. Please remember to monitor your diverted raw product inventory via your broker, processor and/or ProcessorLink and K12 Foodservice.
Agencies receiving USDA foods through the National School Lunch Program (NSLP) can select Direct Diversion processing for receiving finished end-products. Direct diversion processing is the process of sending selected bulk USDA foods pounds directly to selected processors to process into finished end-products. With this option, each participating agency is directly responsible for selecting their processors and choosing the finished end-products through a procurement process. Pounds used or "drawn down" are not monitored in the CNPweb. RAs must check K12 Foodservice and ProcessorLink for current their product balances.
- USDA Raw (Bulk) Product Further Processing Fact Sheet
- Brokers and Companies Represented SY19 (Updated 10-15-18)
- State Participation Agreements SY-19
- List of Processors by Product Code and Product Name
K12 Food Service and ProcessorLink
Food Group Fact Sheets
The USDA Foods Fact Sheets below include descriptions and information for end products (also known as "brown box) only.
Other USDA Foods Fact Sheets
- USDA Foods: Changing School Lunch and Supporting American Agriculture Nationwide
- USDA Foods Whole Grain Fact Sheet
- USDA Foods Processing Fact Sheet
- USDA Foods: How to Get Your Product Considered
- Production and Inspection Fact Sheets
The DoD Fresh Program is an optional program and participation is not required. If you decide to participate, you will set aside a portion of your USDA Foods entitlement dollars. You can commit as much of your entitlement to the program as you choose. USDA will handle all bills up to the amount of the entitlement you set aside.
- DoD Fresh Fruit and Vegetable Program
- Getting Setup and Using FFAVORS to Order Fresh Fruit and Vegetables
- DoD Fresh Fruit and Vegetable Program Surcharge -this charge, which has been applied since October 2007, will no longer be deducted from the National School Lunch Program entitlement funds in the Fresh Fruits and Vegetables Order/Receipt System (FFAVORS).
- DoD Fresh Fruit and Vegetable Program FAQs
- The Advantages of the DoD Fresh Program
- USDA DoD Fresh the Basics for Schools Webinar
Indiana's DoD Fresh Fruit and Vegetable Program Representatives are:
- Hattie Richardson
Tailored Vendor Logistics Specialist
DLA Troop Support Directorate of Subsistence Northeast Region-QTLA
- Janice Hvorecky
Northeast Region Chief
- J.T.M. Food Group - Koch Foods, Inc. Barbeque Beef Recall April 2018
- Tyson Foods, Inc. Ready to Eat Chicken Recall June 2017
USDA Foods Resources
- American Commodity Distribution Association (ACDA) - a trade association dedicated to the interests of USDA Foods and the Food Distribution Program.
- USDA Food Distribution Home Page
- USDA Foods Toolkit for Child Nutrition Programs
- CN Labeling Information
USDA Foods Distribution Regulations and Policies
USDA Inspection and Recall Information
Food Distribution Complaints
USDA Foods Available List and Material Price Files
Cheryl Moore, Food Distribution Program Specialist
Phone: (317) 234-2516 | Email: firstname.lastname@example.org
Contact Cheryl with questions regarding, USDA Foods Direct Delivered (Brown Box), Annual Pre-order survey, DoD Fresh Fruit and Vegetable Program, State Contracted Warehouses, Summer Food Service Program (SFSP) USDA Foods
Linda Smith, Food Distribution Program Specialist
Phone: (317) 232-0859 | Email: email@example.com
Contact Linda with questions regarding, USDA Foods Direct Diverted (Raw/Bulk Pounds), Processors and Processing, Brokers, and Manufacturers.